Administrative - (Rooms Control) Kaanapali, Maui

1 month ago

Lahaina, United States Ganir & Co Full time $23
Job DescriptionJob Description

Title: HRC Admin (Rooms Control) FLSA Status: Non-Exempt

Report to: Division Manager Classification Code: FT

Pay: $23.00/Hourly

Job Summary: Provide full administrative support to the GanirCo management. Ensure the smooth running of the regions operations: answering calls, taking messages, handling correspondence, maintaining records, and arranging appointments, interfacing with various departments.

Essential Function and Job Responsibilities:

  • Develop and maintain an efficient record system. Manage databases and multiple files.
  • Distribute employee paychecks; organize bi-monthly paychecks alphabetically.
  • Responsible for coordinating housekeeping operations to ensure an efficient operation.
  • Answering and documenting all calls into the housekeeping office and carrying out instructions related to those calls. Following up on all calls within a predetermined time frame to ensure completion.
  • Updating hotel room cleanliness status, VIP, special guest requests.
  • Responsible for creating housekeeping room attendant, supervisor, runner, houseman, SP worksheets and checklist.
  • Responsible for handling and recording all lost and found items and channeling all valuables to Housekeeping Manager.
  • Maintaining all employee records within the Housekeeping department.
  • Develop and maintain an efficient record system. Manage databases and multiple file
  • Ensure employee schedules are communicated to them in a timely manner.
  • Schedule orientation through the appropriate channel. Contact employees for orientation. Ensure orientation packets are complete and room is set up. Order meals for orientation when required.
  • Make copies of applications. .
  • Order Employee name tags, employee entrance cards and key watcher access codes.
  • Input employee schedules into ADP.
  • Enroll new hires into the time clock after NHP has been processed.
  • Conduct a bi-monthly active employee audit and forward all termination PAFs from management to Payroll before the last day of each month.
  • Forward Stop Work and Employment Verification forms to payroll for processing.
  • Forward incident reports/doctor’s reports and payroll deduction forms to appropriate recipient(s) after Operations Manager has reviewed it.
  • Answer employee questions as needed.
  • Report all employee issues and concerns to HR and Management for proper follow up.


Perform any other tasks/duties assigned by management.

II. Success Factors/Job Competencies:

  • Possess strong initiative and self- motivation. Reliable and dependable.
  • Ability to interact professionally and maintain a positive and effective working relationship with all levels of staff, management and client.
  • Ability to effectively prioritize work duties and multitask throughout the day.
  • Able to listen follow directions and has the ability to exercise good judgment and make independent decisions.
  • Detail oriented with excellent organizational skills.
  • Ability to be flexible and open to new ideas. Ability to work effectively under pressure while maintaining a high level of professionalism.
  • Excellent verbal and written communication skills
  • Adhere to all company policies and procedures.
  • Comply with the Department of Health and Safety Standards

III. Qualification Required:

  • High School Diploma or GED preferred.
  • At least six months hotel experience.
  • Ability to effectively organize and coordinate multiple priorities; ability to work well as a team player; ability to problem-solve.
  • Strong customer service abilities; actively looks for ways to assist customers and coworkers.
  • Basic computer knowledge and ability including Microsoft Windows, Outlook, Word, Excel.

IV. Physical Demands and Work Environment:

  • Lifting, carrying, climbing steps regularly, and pushing up to 25 lbs. occasionally.
  • Regularly spend long hours sitting and using office equipment and computers
  • Regularly work on routine and repetitive tasks.
  • Frequent bending to file and maintain files.

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