Contracts Coordinator

4 months ago


Fontana, United States Crown Technical Systems Full time
Job DescriptionJob DescriptionDescription:

The Contracts Coordinator will be responsible for assisting in the review and administration of customer Contracts Documents.


Supervisory Responsibilities:

None.


Duties/Responsibilities:

  • Provide accurate review of customer’s contract terms and conditions as provided at time of Bid; prepare any forms required by the customer at time of bid.
  • Post-bid, reviews customer’s contracts, purchase orders, and change orders for completeness and accuracy.
  • Work with internal and external partners to have any corrections made.
  • Submit final/correct documents to management for approval and signature.
  • Submit approved documents to accounting and return signed documents to the customer.
  • Prepare preliminary notices and help prepare lien releases.
  • Request Insurance Certificates to be issued to our customer from our Broker.
  • Administer Payment Bonds and Performance Bonds for our customers.
  • Maintain/Update Contract Log and DocuSign Reports on customer document status.
  • Collect, review and log insurance certificates from Vendors
  • Perform other related duties as assigned.
Requirements:

Knowledge/Skills/Abilities:

  • Excellent organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Ability to multi-task, prioritize, and manage time efficiently.
  • Proficient with Microsoft Office Suite (Word, Outlook and Excel)
  • Familiarity with DocuSign is a plus.
  • Familiar with basic accounting practices


Experience/Education:

  • High school diploma or equivalent required
  • Two years’ previous experience in an administrative support role.
  • Experience In a construction, manufacturing or accounting office is a plus.


Physical Requirements:

  • This is NOT a remote job, physical presence in office Mon-Fri, 7:30a – 4:15p.
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
  • Must be able to go up and down stairs and traverse the production floor as needed.

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