Administrative Assistant

4 weeks ago

Haines, United States Alaska Mountain Guides Full time
Job DescriptionJob DescriptionSalary: $16-22 DOE

HAINES ADMINISTRATIVE ASSISTANT JOB DESCRIPTION 

 

TIMEFRAME: March - October 

 

JOB DESCRIPTION 

The Haines admin team’s main responsibility is to carry out our company mission of providing each guest with a safe, enjoyable and educational wilderness experience. The Haines admin team facilitates the operation of our day programs via phone and radio dispatch, scheduling, sales, cruise ship correspondence, dock representation and ensuring that guides complete their jobs and their corresponding paperwork. The Haines dispatch team also contributes some sales and logistical facilitation to our long trip programming. 

 

REQUIREMENTS 

  • Prior office and/or tourism experience preferred 
  • Must be proficient in Outlook and Microsoft Office products 
  • Have a clean driving record and be able to be placed on our company auto insurance 
  • Must have or obtain a basic first aid and CPR certification 
  • Must be able to think nimbly and problem solve quickly and effectively 
  • Willingness to help in other areas as needed including but not limed to, driving/guiding tours, expedition sales, assisting Skagway office. 

 

JOB DUTIES 

Reports to Cruise Operations Manager 

Assisting the Haines Program Manager in running daily operations which includes but is not limited to: 

  • Guide scheduling 
  • Radio dispatch 
  • General office phone reception 
  • Dock representation 
  • Assisting with allotment management within our proprietary database, BaseCamp 
  • Correspondence with partners – both cruise lines and local businesses 
  • Trip paperwork management 
  • Manage merchandise inventory and sales 
  • Data entry 
  • Confirm and approve settlement sheets between cruise lines & our accounting department 
  • Assist Operation and Program Managers with company meeting agendas 
  • Guide time sheet approvals 


WORKLOAD 

June, July, and August are busy and the Haines Admin Assistant can expect to receive 50+ hours per week. The nice thing is that Alaska has very generous overtime laws and the Haines Admin Assistant can expect quite a jump in your paycheck size. During this time, the office will be a very busy environment and the Haines Admin Assistant will be expected to juggle dispatch, scheduling, guide requests, phone calls, and more all while remaining calm and organized. 

 

 LIVING SPACE AND RENT STRUCTURE 

Haines housing options consist of our employee campground, we have a few campers/RVs for senior staff, and limited space for employees seeking to bring their own campervans/trailers/RVs, most 1st year staff camp in the wooded area encircling the campers/RV parking. The campground has (4) plumbed bathroom/shower units and a communal cooking area – due to the presence of bears in our area we prohibit cooking/food storage outside the communal cooking space. The campground is located on the same lot as our warehouse/office making the commute to work convenient for any staff planning to come to Alaska without a vehicle. There is a laundromat located within a short walk down the street. A guide room is located on the corner of the warehouse with access to WiFi.  

Additional Notes 

  • Rent deductions are made twice a month with 50% of the month’s rent deducted from the 1st and 2nd paycheck. 
  • Rent is prorated for the first month, rent for the last pay period will be deducted in full even if you vacate housing early. 
  • Employees must vacate housing within 48 hours of their final shift unless other arrangements have been approved by management. 
  • Pets – Must be approved by management, approval may be rescinded if your pet causes problems or is not friendly towards humans and other animals.  
  • Failure to abide by rules outlined in the employee manual and housing agreement may result in immediate expulsion from employee housing. 

  • Bilingual Administrative Assistant

    3 weeks ago

    Haines City, United States StaffBuilders HR Full time

    Job DescriptionJob DescriptionAt StaffBuildersHR, our goal is to place great people with great companies!A local family-owned landscape maintenance and installation company is looking to hire a Bilingual Administrative Assistant with QuickBooks experience in the Haines City, FL area. The ideal candidate will play a crucial role in supporting the day-to-day...

  • Bilingual Administrative Assistant

    3 weeks ago

    Haines City, United States StaffBuilders HR Full time

    Job DescriptionJob DescriptionAt StaffBuildersHR, our goal is to place great people with great companies!A local family-owned landscape maintenance and installation company is looking to hire a Bilingual Administrative Assistant with QuickBooks experience in the Haines City, FL area. The ideal candidate will play a crucial role in supporting the day-to-day...

  • Clinic Administrator

    4 weeks ago

    Haines City, United States InnovaCare Management Services Company, LLC Full time

    InnovaCare Management Services Company, LLC **InnovaCare Health** is a dynamic physician lead healthcare provider pioneering change in value-based healthcare. We operate 40+ clinics with 1,100+ employees who share the mission, vision, and values that drive success in each of the communities we touch. Our goal isn’t just healthcare; it’s about promoting...

  • Administrative Support- QuickBooks Data Entry

    2 weeks ago

    Haines City, Florida, United States StaffBuilders HR Full time

    Job DescriptionJob DescriptionAt StaffBuildersHR, our goal is to place great people with great companiesA local family-owned landscape maintenance and installation company is looking to hire an Administrative Support with QuickBooks experience in the Haines City, FL area. The ideal candidate will play a crucial role in supporting the day-to-day operations,...

  • Hike and Bus Manager

    4 weeks ago

    Haines, United States Alaska Mountain Guides Full time

    Job DescriptionJob DescriptionSalary: $4100/MonthTIMEFRAME: April - October COMPENSATION: $4100 Monthly Salary + Tips, DOE. QUALIFICATIONS: Current CPR/First Aid. Possess or be able to attain a Class B CDL with Passenger and Airbrakes endorsements. JOB DESCRIPTION AMG operates a variety of trips for guests visiting Haines and Skagway, including a number...

  • Luxury Sales Associate at Zen Bathworks

    4 weeks ago

    Haines, United States Zen Bathworks Full time

    Job DescriptionJob DescriptionZen Bathworks in Haines, Alaska is looking for one Luxury Sales Associate to join our 10 person strong and growing team. An original equipment manufacturer of luxury wooden soaking bathtubs and wooden coopered hot tubs, in business for 27 years, we are located at 832 Spruce Grove Rd Haines, AK 99827. We are both a...

  • CDL Driver

    4 weeks ago

    Haines, United States Alaska Mountain Guides Full time

    Job DescriptionJob DescriptionSalary: $18-23 DOE + tipsHAINES CDL DRIVER JOB DESCRIPTION TIMEFRAME: April - OctoberQUALIFICATIONS: Must currently hold a Class B CDL with Passenger and Airbrakes endorsementA CDL Driver’s main responsibility is to carry out the company’s mission of providing passengers with a safe, enjoyable, and educational experience. A...

  • Cruise Operations Manager

    4 weeks ago

    Haines, United States Alaska Mountain Guides Full time

    Job DescriptionJob DescriptionSalary: $4100- $4500 Monthly DOECruise Operations ManagerSalary: $4100- $4500 monthly DOE Timeframe: Full time, expected 40-50 hours/week Location: Present in Haines, Alaska to prepare for season set-up through completion of shutdown. Typically, this occurs between mid-March through mid-October. Remote work possible outside of...

  • ATV Program Manager

    4 weeks ago

    Haines, United States Alaska Mountain Guides Full time

    Job DescriptionJob DescriptionSalary:  ATV Program Manager & CDL Driver TIMEFRAME: April - OctoberCOMPENSATION: $4100-$4400 Monthly Salary + Tips, DOE.QUALIFICATIONS: Current WFR or WEMT certification. (We offer WFR and CPR Certifications in house at a discounted rate for employees) Possess or be able to attain a Class B CDL with Passenger and Airbrakes...

  • Patient Access Representative

    3 weeks ago

    Haines, United States SouthEast Alaska Regional Health Consortium Full time

    Pay Range:$25.00 - $29.35 SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement. Working at SEARHC is more than a job, it’s a fulfilling...

  • Naturalist

    4 weeks ago

    Haines, United States Alaska Mountain Guides Full time

    Job DescriptionJob DescriptionSalary: $14-18 DOE + tipsHAINES NATURALIST JOB DESCRIPTION  TIMEFRAME: April - October QUALIFICATIONS: CPR & First Aid Certifications  JOB DESCRIPTION The Naturalist’s main responsibility is to carry out the company’s mission of providing passengers with a safe, enjoyable, and educational experience. The naturalist...

  • Kayak/Canoe Guide

    4 weeks ago

    Haines, United States Alaska Mountain Guides Full time

    Job DescriptionJob DescriptionSalary: $14-18 DOE + tipsHAINES KAYAK/CANOE GUIDE JOB DESCRIPTION  TIMEFRAME: April – OctoberQUALIFICATIONS: CPR & First Aid Certifications JOB DESCRIPTION Alaska Mountain Guides (AMG) operates a kayaking and canoeing program for guests on cruise ship-based day trips. The trips are held either in the ocean fjord or...

  • ATV Fleet Manager/Mechanic

    4 weeks ago

    Haines, United States Alaska Mountain Guides Full time

    Job DescriptionJob DescriptionSalary: $20-22 DOEATV FLEET MANAGER/MECHANIC JOB DESCRIPTION  TIMEFRAME: May - October QUALIFICATIONS: Mid-level mechanical skills and knowledge Mid-levelAlaska Mountain Guides (AMG) operates an exciting ATV tour program for guests on cruise ship-based day trips. The trips are held in the beautiful mountains outside of...

  • Kayak/Canoe Manager

    4 weeks ago

    Haines, United States Alaska Mountain Guides Full time

    Job DescriptionJob DescriptionSalary: $18 - $24/hr DOEHAINES KAYAK/CANOE MANAGER JOB DESCRIPTION  TIMEFRAME: April – October  QUALIFICATIONS: Driver’s License, Wilderness First Responder and CPR/First Aid  *WFR and CPR/First aid certifications offered on site at the beginning of the season JOB DESCRIPTION: AMG operates kayaking and canoeing tours...

  • Benefits & Wellness Coordinator

    3 weeks ago

    Haines City, United States City of Haines City Full time

    * Position open until May 19, 2024* The City of Haines City is an equal opportunity employer and will consider all applicants for all positions equally without regard to their race, sex, age, color, religion, creed, national origin, veteran status, or any other legally protected status. The City of Haines City is a Drug-Free Workplace. Applicants who...

  • Nurse Practitioner FNP and Physician Assistant PA-C

    21 hours ago

    Haines City, United States DispatchHealth Management Full time

    How You'll Make an Impact: We are hiring Nurse Practitioners and Physician Assistants with acute care experience in ER, Urgent Care, or Internal Medicine to join our growing team serving the Orlando, FL community. Our Advanced Practice Providers team with DHMTs (Medical Technicians) and are equipped with everything needed to treat common to complex injuries...

  • Office Manager

    4 weeks ago

    Haines City, Florida, United States Randstad USA Full time

    We are seeking an experienced Office Manager with advanced proficiency in QuickBooks to join our team. The ideal candidate will be responsible for overseeing daily administrative operations while managing financial tasks efficiently using QuickBooks software. Responsibilities:Utilize QuickBooks for bookkeeping tasks, including recording transactions,...

  • Aveanna Healthcare Private Duty Nurse LPN

    1 month ago

    Haines City, United States Aveanna Full time

    Aveanna Healthcare Private Duty Nurse LPN - High Acuity Nights Job Ref: 195242 Location: Haines City, FL 33844 Category: LPN/LVN Line of Business: PDS Pay Rate: Starting at $28.00 per hour ApplyRefer a FriendBack Find yourself here.Aveanna is compassion and passion rolled into one inspired purpose. It’s anything you want to find and everything...

  • Construction Project Manager

    4 weeks ago

    Haines City, United States Aldi Full time

    Who’s driving the success of one of the fastest growing retailers in the nation? Our National Real Estate Services team. After all, we have an aggressive plan to become the third-largest U.S. grocery retailer in the nation. And this team will support the procurement and development of each location, and work on details as specific as store layouts and...

  • City Clerk Secretary

    4 weeks ago

    Haines City, United States City of Haines City Full time

    * Position open until June 6, 2024* The City of Haines City is an equal opportunity employer and will consider all applicants for all positions equally without regard to their race, sex, age, color, religion, creed, national origin, veteran status, or any other legally protected status. The City of Haines City is a Drug-Free Workplace. Applicants who...