Workplace Coordinator
1 month ago
Solve IT Strategies is looking for a Workplace Coordinator . This role is locataed at Sandy, UT 84070.
The Main Responsibilities of a person are:
? Oversee ordering, stocking, and inventory of the office's fully-stocked kitchen and office supplies through vendors like Amazon, Costco, Staples, and others. ? Staff and fulfill front desk reception duties including being on time to work to open up office functions (visitor management system, stock rooms, starting coffee, etc) ? Create a warm, welcoming and professional atmosphere in the office. ? Provide day-to-day office support including employee/visitor management, food service for special events, conference room scheduling and set-up, troubleshoot office equipment, oversee incoming/outgoing mail, provide runner service as needed, and assist with any building and security requests. ? Set-up and take-down of office meetings and other special events as needed. ? Keep the office looking organized and clean throughout the day, coordinate with janitorial staff or day porter as needed to ensure office cleanliness. ? Be a strong partner to SoFi/Galileo team members as well as other functions like People, IT, and Corporate Real Estate to ensure the office is set up and run in a manner consistent with SoFi's culture and values. ? Partner closely with the recruiting team to facilitate candidates through the onsite interview process, acting as the liaison between candidates and interviewers. ? Process new hire administrative tasks in the relevant systems. ? Provide hospitality services to interview candidates to ensure their interview day experience is seamless. ? Schedule conference rooms as needed for onsite interviews and help the EA or recruiting team with conference room bookings as needed. ? Responsible for new hire desk set-ups (and resets) across the office, ensuring Day 1 swag and desk is cleaned and prepared for a great first impression. Coordinate with IT to ensure all equipment is on the desk prior to Day 1. ? Work with other Workplace Coordinators across the portfolio to help organize and engage the office for community and employee engagement activities. ? Integrate new employees with necessary equipment, information, and company SWAG to ensure they have a welcoming first impression experience with SoFi/Galileo Employee Experience Programming ? Partner with the Employee Experience team to implement “Think Globally, Act Locally” engagement initiatives that drive employee participation and the workplace experience. ? Creatively lead engagement and morale events and programs (in alignment with other sites) including corporate milestones, holiday celebrations, wellness initiatives, birthday and anniversary programs, etc. ? Be an operational lead for cultural diversity and inclusion initiatives including coordination with SoFi ERG/Circles. ? Represent SoFi in the community such as participation in local volunteer or give-back activities. ? Take initiative to develop rapport and relationships with Business Units, on-site leadership, and understand how the Workplace Coordinator position can support team goals and employee experience in the office. ? Help support sitewide and/or team specific initiatives. ? Draft and issue regular site updates and communications to drive participation in initiatives (via Slack, email, newsletters, wallboards), help be the voice of the office.
Requirements
? High school diploma or GED required, degree preferred
? 2 years of professional work experience in a professional office or facilities management role; experience in a startup environment is a plus
? Ability to thrive in a fast-paced and exciting environment
? Passionate about building and sustaining team culture
? Demonstrated passion and ability to multitask
? Excellent interpersonal and team building skills
? Extreme attention to detail
? Stellar verbal and written communication skills
? Experience in Google Suite spreadsheets, expense, billing, and other office software
? Ability to learn new technical tools quickly
? Experience working with all levels of management, employees, vendors and customers
? Strong organizational skills, detail-oriented, and ability to handle multiple and ever-changing priorities in fast-paced office environment
? Laugh and have fun while being productive
? Proven record of going the extra mile for your colleagues
? Must be able to lift 25+ pounds on a regular basis
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