Office Manager-Our Lady of Life Apartments

3 weeks ago

Saint Louis, United States Cardinal Ritter Senior Services Full time
Job DescriptionJob Description

Cardinal Ritter Senior Services, one of South County's largest independent, assisted living, skilled nursing and rehabilitation community nonprofit senior living communities, seeks compassionate and experienced Office Manager to join our growing team.

At Cardinal Ritter Senior Services, our mission is simple: we create communities that promote the dignity of human life and reflect the spirit of Jesus Christ. We proudly provide the best possible physical, social, and spiritual care for our older adult residents...but we need your help.

This position functions as the Office Manager/Receptionist/Administrative Assistant/Activity Assistant to the staff of Our Lady of Life Apartments. Must follow HIPPA guidelines Responsibilities include, but are not limited to, communicating with the residents and providing a warm atmosphere in which they live. Scheduling of the other receptionists, works on tasks for Administrator, assist with activities and assists other departments as needed.


Available Shifts: Full Time Days


Duties & Responsibilities

  • Creates a warm atmosphere for the residents.
  • Schedules receptionists, covers for receptionists,
  • Assists with administrative functions.
  • Prepares office supply order.
  • Supervise, schedule and prepare evaluations for receptionists.
  • Ensures that all daily/weekly menus are merged and printed accordingly.
  • Prints the daily/weekly menus.
  • Update resident telephone lists and the lists kept at the exit doors.
  • Update the OLOL Facebook as needed.
  • Assists Activity Dept. with the monthly newsletter
  • Assists at activities..
  • The ability to work flexible hours when needed by the Activity Dept.
  • Distributes packages and medicines
  • Responds to alarm panel and notifies appropriate staff member.
  • Responsible for maintenance and repair of all office equipment.
  • Assists in coding office supply invoices for Administrators signature.
  • Ensures that all apartment keys are accounted for and secure during shift.
  • Create, maintain and communicate the yearly schedule for all MOPH receptionists.
  • Responsible for coverage of Front Desk at OLOL during breaks, lunches, etc.
  • Prepared written receptionist policy and procedures.
  • Supervise all receptionists.
  • Prepares and delivers receptionist evaluations.
  • Assist Activity Director and Administrator as needed.
  • Conducts tours if requested.
  • Distributes vending machine reimbursements.
  • Maintains supply of postage stamps.
  • Communicate appropriate information to the evening staff.
  • Perform other duties as assigned.

KNOWLEDGE & EXPERIENCE REQUIREMENTS

Previous work with senior adults, Experience with Microsoft office, previous office management experience preferred.

SKILLS & ATTITUDES REQUIRED FOR SUCCESS IN JOB

  • Customer service skills and computer skills A MUST.
  • Must be sociable, conscientious, reliable, and cooperative.
  • Possess a team spirit.
  • Must be able to exercise good judgement.
  • Must be able to multi-task.
  • Must be able to perform the essential physical/mental functions/requirements of the position (see attached).

RELATIONSHIP REQUIREMENTS

  • Interaction with residents, vendors, visitors and family members required on a daily basis. Working relationships with staff is required on a daily basis.

RESOURCES FOR WHICH ACCOUNTABLE

  • Serves an Independent Senior Community of 215 plus residents, family members, guests, vendors, numerous walk-in members of the public and 50 plus staff members. Responsible for a staff of 3-5 receptionists.

  • Apartment Maintenance Technician

    3 weeks ago

    Saint Louis, United States The Michelson Organization Full time

    Job DescriptionJob DescriptionJob Brief:Michelson Realty Company is looking for an experienced Maintenance Technician to work at one of its premiere apartment communities in Manchester, MO . Candidate must have a good work ethic, positive attitude, and be fluent in English. Candidate without apartment maintenance experience or equivalent trade experience...

  • Looking For A Dependable House Cleaner For Family Living In Saint Peter

    3 weeks ago

    Saint Peter, Minnesota, United States Care Full time

    I am looking for cleaning for my mother's apartment. About 400 sq ft. She's in a wheelchair, and her past cleaning lady can no longer clean due to health issues of her own. Dusting, organizing, clean refrigerator, water plants, etc.

  • Client Case Manager

    4 weeks ago

    Saint Louis, United States Coalition Life Full time

    Job DescriptionJob DescriptionDescription: The Client Case Manager position is high-impact and critical to the success of our mission of Ending Abortion Peacefully and Prayerfully. The ideal candidate for this position would be organized, self-driven, and compassionate. While very demanding, the reward of knowing you had a small part in empowering a mother...

  • Maintenance Manager

    4 weeks ago

    Saint Louis, United States Fred W. Ahlemeier Co. Full time

    Job DescriptionJob Description Benefits/PerksCompetitive CompensationGreat Work EnvironmentCareer Advancement OpportunitiesJob SummaryWe are seeking an experienced Maintenance Manager to join our team! As a Maintenance Supervisor, you will be directly supporting the maintenance department in their daily operations. This can include delegating activities to...

  • Office Manager

    4 weeks ago

    Saint Louis, United States Big Little Kids Childcare Center LLC Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceCompetitive salaryPaid time offBenefits/PerksFlexible SchedulingCompetitive CompensationCareers AdvancementJob SummaryWe are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly...

  • HVAC Apartment Maintenance Technician

    4 hours ago

    Port Saint Lucie, United States HH Staffing Services Full time

    Job DescriptionJob DescriptionHH Staffing is currently seeking an experienced HVAC EPA certified Maintenance Technician in the Port St. Lucie, FL area.This is a temporary work opportunity being offered through our staffing agency. Some positions can become permanent for the right candidates. Work schedule is full time – 8am-5pm, Monday-Friday.The HVAC...

  • Graduate Assistant, Residence Life

    3 weeks ago

    Saint Leo, Florida, United States Saint Leo University Full time

    Graduate Assistant, Residence LifelocationsUniversity Campustime typePart timejob requisition idR8396Job Description SummaryAs an integral member of the Office of Residence Life, the Graduate Assistant for Residence Life strives to create a fair and just community by promoting student responsibility, accountability and ethical decision making in accordance...

  • Police Officer

    4 weeks ago

    Saint Louis, United States City of University City Full time

    Job DescriptionJob DescriptionPolice Officers are responsible for maintaining law and order, the enforcement of laws and ordinances, protection of life and property, apprehension of law violators, and other related duties in the Police Department such as in the Bureau of Investigation and traffic enforcement. Essential Duties and Responsibilities The...

  • Regional Property Manager

    3 weeks ago

    Saint Louis, United States The Michelson Organization Full time

    Job DescriptionJob DescriptionJob DescriptionJob Title: Regional Property ManagerDepartment: Property ManagementLocation of Job: Central Office located in St. Louis, MOExemption Status: Exempt Who We AreThe Michelson Organization is a full-service, multi-state, real estate firm backed by a century of success. TMO specializes in multi-family real estate...

  • Employee Life Cycle Manager

    1 day ago

    St Louis, United States CommuniCare Family of Companies Full time

    CommuniCare Health Services is currently recruiting an Employee Life Cycle Manager at Green Park Senior Living Community located in St. Louis, MO. As a critical part of the team at Green Park Senior Living Community, the Employee Life Cycle Manager is responsible for recruiting talent to meet staffing needs, onboarding and orienting new hires, employee...

  • Portfolio (Regional) Manager

    4 weeks ago

    Saint Louis Park, United States MBG Property Management Full time

    Job DescriptionJob DescriptionMBG Property Management is a family-owned property management firm based in the Twin Cities. Our mission is to provide quality, clean, and affordable living options for apartment and townhome renters. We manage both non-subsidized and subsidized facilities, ensuring that all our residents receive the best possible living...

  • Office Manager

    3 weeks ago

    Saint Louis, United States Tulk LLC Full time

    Job DescriptionJob DescriptionOffice Manager / Staff Officer Level 4TULK is a leading boutique consulting firm providing technology and management consulting services to the US Federal Government. Our expert team assists Defense and National Security clients in acquiring, designing, managing, and developing advanced technology systems and business practices...

  • Experienced Certified Apartment Maintenance Technician

    7 days ago

    Saint Augustine, United States Apartner Full time

    We are hiring a Maintenance Technician for immediate needs!Job Responsibilities for a Maintenance Technician:Perform maintenance service requests.HVAC/EPA Certification RequiredAssist in the preparation of market ready units, including remove trash from vacant apartments (trash outs) prior to make-ready.Troubleshoot/repair of mechanical, carpentry and...

  • Assistant Manager

    3 weeks ago

    Saint Louis, United States Freeman Webb Company Full time

    Job DescriptionJob DescriptionDescription:Job TitleAssistant Manager(Properties with 260 or more units)Reports ToProperty ManagerSupervises Job TitleTrainee or Leasing Consultant as specified by the Property Manager.Description of PositionThe Assistant Manager handles leasing activities including, but not limited to: meeting and greeting the public,...

  • Maintenance Technician

    3 weeks ago

    Saint Louis, United States Aced Maintenance Full time

    Job DescriptionJob DescriptionLOOKING FOR EXPERIENCED TECHNICIANS ONLY!!!$1,000 SIGN-ON BONUS!!!! ($500 paid at 6 months and $500 paid at one year)Handles service requests for repairs and improvements of residential & commercial properties. Ideal candidates are positive, energetic, personable, and team players. You should be a creative problem solver who is...

  • Maintenance Technician

    1 week ago

    Saint Louis, United States Dominium Management Services, LLC Full time

    Dominium is helping tackle the affordable housing crisis – and we’re looking for motivated candidates to join our team and help further our mission. With offices in Minneapolis, Atlanta, Dallas and Phoenix, Dominium is one of the nation’s most respected and innovative affordable housing development and management companies. We create quality,...

  • Tax Office Manager

    3 weeks ago

    Saint Louis, United States UNLIMITED TAXES Full time

    Job DescriptionJob DescriptionWe are seeking a Tax Office Manager! You will be responsible for the effective management and profitable operation of your assigned branch office.Responsibilities:Coordinate the approval process for all loans and lines of creditOversee the flow of cash and financial investmentsAnalyze information to assess current and future...

  • Family Medicine Physician

    2 weeks ago

    Saint Joseph, United States Mosaic Life Care Full time

    Family Medicine is a rewarding career and at Mosaic Life Care, its positively life changing. Mosaic Life Care allows you more work-life balance, access to the latest tools and resources, salary and generous benefits, professional security, and the ability to manage and coordinate patient care in the most efficient way possible. Mosaic Life Care, a...

  • Dental Office Manager

    2 weeks ago

    Saint Petersburg, United States Crawford Implant & Laser Periodontics, PLLC Full time

    Job DescriptionJob DescriptionCrawford Implant & Laser Periodontics is a private practice that specializes in periodontal care and dental implants, while providing excellent customer care to each and every patient.  Our goal is to exceed expectations! If you want to make a difference?  If you want to work with a dynamic group of people? If you want to...

  • Experienced Certified Apartment Maintenance Technician

    6 days ago

    Saint Augustine, United States Apartner Full time

    Job DescriptionJob DescriptionWe are hiring a Maintenance Technician for immediate needs!  Job Responsibilities for a Maintenance Technician:Perform maintenance service requests.  HVAC/EPA Certification RequiredAssist in the preparation of market ready units, including remove trash from vacant apartments (trash outs) prior to...