Administrative Associate

2 weeks ago

Greensboro, United States Hoffman & Hoffman Inc Full time
Job DescriptionJob Description

Position Purpose: The Administrative Associate main duties include office management, administrative support, and executive support. To be successful in this role, this individual should be professional, proactive, assertive, have a high regard for confidentiality, must be able to meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Administrative Associate and is familiar with office management technologies. Ultimately, the Administrative Associate should be able to identify and address the needs of senior-level executives and perform administrative tasks to ensure our company workflow runs smoothly. The ideal candidate will be skilled in prioritization, have great problem-solving and analytical thinking skills, exhibit leadership qualities, and display good judgment.

Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.

Administrative Associate duties and responsibilities:

Office Management

  • Organize and complete office operations and procedures, ensuring integrity and confidentiality of data.
  • Facilitate maintenance, cleaning, mailing, shipping, bills, and errands.
  • Coordinate with IT to ensure that the required office technology is in place and functional.
  • Maintain office supplies related to writing and printing, filing and organization, mailing and shipping, cleaning and maintenance, electronics, and furniture.
  • Ensure the conference rooms are stocked with drinks, snacks, coffee, and any requested materials.
  • Manage conference room schedules, and coordinate meeting catering, setup, and cleanup.
  • Suggest more efficient ways to run the office and troubleshoot any malfunctions.
Administrative Support
  • Manage the front desk, greet guests, and answer calls, routing them to the proper person or taking messages.
  • Facilitate internal communication by distributing information as requested.
  • Partner with HR to maintain office policies as necessary.
  • Plan meetings and events.
  • Administer corporate accounts with vendors.
  • Coordinate with vendors to supply literature and branded swag to the sales team as needed.
  • Manage the handling of all event tickets and payments for the sales team.
  • Use various software to complete tasks, such as MS Word, Excel, PowerPoint, databases, and transcription machine.
  • Provide general administrative support and any other duties as assigned.

Executive Support

  • Coordinate daily calendars of senior executives.
  • Prepare travel arrangements for executives and management team as needed.
  • Keep the executive team on time and on task.
  • Respond promptly to management team queries.
  • Prepare expense reports, miscellaneous reports, memos, invoice letters, and other documents.

Position Requirements:

  • Associate degree or equivalent combination of education and at minimum 5 years proven professional experience as an executive administrative assistant. Experienced in event planning. Proficient with office management systems, ERPs and MS Office
  • Experienced using online calendars and cloud systems.
  • Experience using office equipment.
  • Strong verbal and written communication skills (via phone, email and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information.
  • Excellent organizational skills with an ability to think proactively and prioritize work.
  • Strong time management skills
  • Strong problem solving and analytical thinking skills.

Physical Demands

  • Standing: Frequently
  • Walking: Frequently
  • Sitting: Frequently
  • Handling/Fingering: Frequently
  • Bending: Frequently
  • Pushing/Pulling 12 lbs or less: Frequently
  • Lifting/Carrying 10 lbs or less: Frequently
  • Lifting/Carrying 11-20 lbs: Occasionally
  • Reaching Outward: Occasionally
  • Reaching Above Shoulder: Occasionally
  • Squatting/Kneeling: Occasionally

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Hydronics.

EOE/ Vets / Disabled

  • Associate Claims Administrator

    1 month ago

    Greensboro, North Carolina, United States Ascensus Full time

    Newport, an Ascensus company, helps employers offer their associates a more secure financial future through retirement plans, insurance and consulting services. Newport offers comprehensive plan solutions and consulting expertise to plan sponsors and the advisors who serve them. As a provider and partner, Newport is independent, experienced, and...

  • Associate Executive Director

    3 weeks ago

    Greensboro, United States Brightspire Full time

    Position: Associate Executive Director - Nursing Home Administrator (Friends Homes) Location: Greensboro, NC Job Id: 1669 # of Openings: 1 Leadership, Creativity, and Team A very good place to be… Brightspire,a not-for-profit organization is seeking an Associate Executive Director - Licensed Nursing Home Administrator for Friends Homes our managed...

  • Associate Executive Director

    3 weeks ago

    Greensboro, United States Brightspire Full time

    Position:Associate Executive Director - Nursing Home Administrator (Friends Homes) Location: Greensboro, NC Job Id:1669 # of Openings:1 Leadership, Creativity, and Team A very good place to be… Brightspire,a not-for-profit organization is seeking an Associate Executive Director - Licensed Nursing Home Administrator for Friends Homes our...

  • Administrative Assistant

    3 weeks ago

    Greensboro, United States The University of North Carolina Greensboro Full time

    **Position Type** - Administration - Staff**University Information** - Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with nearly 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate...

  • ERISA Administrative Specialist

    2 months ago

    Greensboro, United States Truist Financial Corporation Full time

    Ensure the delivery of administrative and compliance services for McGriff Employee Benefit clients who sponsor group health and welfare associate benefit plans subject to the requirements of ERISA and other applicable federal state and local regulati Administrative Specialist, Administrative, Specialist, Banking, Health

  • ERISA Administrative Specialist

    2 months ago

    Greensboro, United States McGriff Insurance Broker Full time

    Ensure the delivery of administrative and compliance services for McGriff Employee Benefit clients who sponsor group health and welfare associate benefit plans subject to the requirements of ERISA and other applicable federal state and local regulati Administrative Specialist, Administrative, Specialist, Insurance, Health

  • Grant Administrator

    2 weeks ago

    Greensboro, United States North Carolina Agriculture & Technical State Unive Full time

    Description: The Grant Administrator is a professional position within the College of Education. The position will report directly to the Dean and work closely with the Associate Dean for Research and Community Engagement. The primary purpose of the Grants Administrator position is to act as the cornerstone for managing and overseeing grant-related...

  • Administrative Fellow

    3 weeks ago

    Greensboro, North Carolina, United States Cone Health Full time

    Overview: The Cone Health Administrative Fellowship is a dynamic, two-year postgraduate experience that provides Fellows with comprehensive exposure to core components of the Cone Health enterprise. Cone Health is seeking highly motivated, forward-thinking individuals with a passion for healthcare to apply for the Cone Health Administrative Fellowship. We...

  • Payroll Administrator

    1 month ago

    Greensboro, United States Hoffman Mechanical Solutions Full time

    Job Title: Payroll Administrator Reports to: Treasury Director Position Purpose: Processes payrolls and maintains payroll records for multiple companies while providing administrative support to the Treasury Director. Within guidelines, this person performs various payroll and administrative duties of a complex and confidential nature while being...

  • Administration Rep

    1 month ago

    Greensboro, United States Lockheed Martin Corporation Full time

    Description:Lockheed Martin Missiles and Fire Control is seeking a highly motivated Administration Rep to support the Geospatial Technology Program Area within the Sensors and Global Sustainment Line of Business. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships. The candidate...

  • Administration Rep

    1 month ago

    Greensboro, United States Lockheed Martin Full time

    **Description:** Lockheed Martin Missiles and Fire Control is seeking a highly motivated Administration Rep to support the Geospatial Technology Program Area within the Sensors and Global Sustainment Line of Business\. The ideal candidate is efficient, detail\-oriented, and skilled in developing and maintaining workplace and customer relationships\. The...

  • Payroll Administrator

    1 month ago

    Greensboro, United States Hoffman & Hoffman, Inc. Full time

    Job Title: Payroll Administrator Reports to: Treasury DirectorPosition Purpose: Processes payrolls and maintains payroll records for multiple companies while providing administrative support to the Treasury Director. Within guidelines, this person performs various payroll and administrative duties of a complex and confidential nature while being...

  • Administration Rep

    3 weeks ago

    Greensboro, United States Lockheed Martin Full time

    **Job ID**: 665317BR **Date posted**: Apr. 22, 2024 Responsibilities will include but are not limited to: - Provides administrative support to ensure efficient office operations - Researches, compiles, and summarizes information for reports or presentations - Budget monitoring/tracking - Event Planning/Coordination - Travel Coordination/Expense...

  • Payroll Administrator

    3 weeks ago

    Greensboro, United States Hoffman & Hoffman Inc Full time

    Job DescriptionJob DescriptionJob Title: Payroll Administrator Reports to: Treasury DirectorPosition Purpose: Processes payrolls and maintains payroll records for multiple companies while providing administrative support to the Treasury Director. Within guidelines, this person performs various payroll and administrative duties of a complex and confidential...

  • Payroll Administrator

    1 month ago

    Greensboro, United States Hoffman & Hoffman Inc Full time

    Job DescriptionJob DescriptionJob Title: Payroll Administrator Reports to: Treasury DirectorPosition Purpose: Processes payrolls and maintains payroll records for multiple companies while providing administrative support to the Treasury Director. Within guidelines, this person performs various payroll and administrative duties of a complex and confidential...

  • Senior Database Administrator

    3 weeks ago

    Greensboro, United States APEX Analytix Full time

    Position Title: Senior Database Administrator Reports to: Manager Database Administrator Shift(s): 08:00 AM to 05:00 PM EST, Rotational on-call support Location: Greensboro, North Carolina. Job Title: Senior Database Administrator (MSSQL) Experience: 10 - 15 years Job Overview: We are seeking a skilled and experienced Senior Database Administrator (DBA)...

  • Senior Database Administrator

    4 weeks ago

    Greensboro, United States apexanalytix Full time

    Position Title: Senior Database AdministratorReports to: Manager – Database AdministratorShift(s): 08:00 AM to 05:00 PM EST, Rotational on-call supportLocation: Greensboro, North Carolina.Job Title: Senior Database Administrator (MSSQL)Experience: 10 - 15 yearsJob Overview:We are seeking a skilled and experienced Senior Database Administrator (DBA) with...

  • Senior Database Administrator

    1 month ago

    Greensboro, United States apexanalytix Full time

    Position Title: Senior Database AdministratorReports to: Manager – Database AdministratorShift(s): 08:00 AM to 05:00 PM EST, Rotational on-call supportLocation: Greensboro, North Carolina.Job Title: Senior Database Administrator (MSSQL)Experience: 10 - 15 yearsJob Overview:We are seeking a skilled and experienced Senior Database Administrator (DBA) with...

  • Administrative Assistant

    1 month ago

    Greensboro, North Carolina, United States teamworkonline Full time

    The RoleProvides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.Company Overview:Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality...

  • Level One: System Administrator

    1 month ago

    Greensboro, United States Beacon Technologies Full time

    Level One: System Administrator As a full-service web solutions firm, Beacon Technologies, Inc. uniquely blends deep experience in Web Design, Digital Marketing, and Web Hosting and Beacon IT Services (BITS). All three of these business units are in-house (no outsourcing) and work closely to provide our clients with not only the best solutions - but...