Office Manager

4 weeks ago

Baton Rouge, United States EMERGENT METHOD Full time
Job DescriptionJob DescriptionOn behalf of a client in the engineering industry, we are seeking a highly organized and detail-oriented office manager to support various tasks related to office operations. The office manager will play a crucial role in supporting administrative operations, with a strong emphasis on invoicing, onboarding, timesheet review, and proposal preparation. This is a full-time, on-site position located in Baton Rouge, Louisiana.

Key responsibilities include, but are not limited to, the following:  
  • Prepare and send invoices to clients, track payments, and follow up on overdue accounts
  • Assist in the preparation of financial reports and budgets, coordinating with the finance department to ensure accurate financial record-keeping
  • Manage the onboarding process for new employees, including paperwork, assisting in orientation sessions, scheduling interviews, coordinating hiring processes, and ensuring compliance with HR policies
  • Collect and review employee timesheets for accuracy and compliance
  • Enter timesheet data into payroll systems and assist with payroll processing, resolving any discrepancies or issues related to timesheets
  • Assist in the preparation and formatting of proposals and bid documents, ensuring all proposals meet quality standards and client requirements
  • Maintain organized records of all proposals, contracts, and project documentation
  • Provide general administrative support, including scheduling meetings, managing calendars, and handling correspondence
  • Organize and maintain office files and supplies
  • Draft, edit, and proofread various types of documents, including reports, letters, and emails
  • Create and design visual content using Canva and InDesign for marketing and internal use
QualificationsRequirements for this position include the following:
  • High school diploma or equivalent; associate degree in business administration, communications, or a related field is preferred
  • Proven experience in an administrative or office management role
  • Excellent organizational and multitasking abilities
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with invoicing and payroll software
  • Ability to work independently and as part of a team
  • High attention to detail and accuracy
  • Experience working in Canva and Adobe InDesign is a plus
Emergent Method and associated entities are equal opportunity employers. We do not discriminate against employees or applicants for employment on any legally recognized basis or any protected class under federal, state, or local law.

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