Executive assistant

Location: Utah

Job Type: Full time/Part time available

Company Overview:Utah Senior Planning is a financial firm dedicated to assisting the elderly in applying for government programs. We work closely with nursing and assisted living facilities throughout Utah, ensuring their residents receive the best possible support in their financial planning and Medicaid processes.

Job Description:We are looking for a highly organized and proactive Executive Assistant to join our growing team. This role is integral in supporting the Medicaid facilitation process for residents in Nursing Facilities. The ideal candidate will assist in various administrative tasks, including phone calls, document gathering, and ensuring efficient communication with multiple USP Contracts.

Key Responsibilities:

• Assist in facilitating the Medicaid process for residents in Nursing Facilities.
• Help provide weekly updates to contracted Nursing Facilities.
• Aid in scheduling and meeting with potential residents requiring Medicaid.
• Assist in sending, tracking, and following up on communications for Medicaid enrollees, including recertification's and submissions to the Department of Workforce Services (DWS).
• Help ensure timely review and handling of Notice of Action letters for enrollees, including obtaining any requested documents.
• Support continual communication and follow-up with residents for document requests from DWS to maintain eligibility.
• Assist in guiding enrollees or their representatives in completing Medicaid applications, recertification's, or applicable assistance programs.
• Provide support in monitoring and advising enrollees on Medicaid processes and procedures.
• Offer assistance in informing enrollees and their representatives about re-certification dates and benefit-related questions.
• Accompany visits to contracted Nursing Facilities as needed.
• Manage and assist with 30 cases per month.
• Perform other supportive and non-essential duties as assigned.

Qualifications:

• Proficiency in handling phone calls and managing documents.
• Competence in Microsoft Suite, CRM systems, and Google Suite.
• High school diploma or equivalent is typically a minimum requirement.
• Excellent verbal and written communication skills.
• Ability to draft and edit correspondence, reports, and presentations.
• Skill in effective and professional communication with diverse groups of people.

Benefits (after probation) for full time:

• 2 Weeks of PTO
• 401K with 4% Match
• Health paid by employer for employee, option for Life, Dental, and Vision Insurance
• Flexible work arrangements for the right candidate
• Company Vehicle/Gas Card for visiting clients/facilities
• Competitive pay ($16-20 per hour, depending on experience)

This is an in office position with the possibility to have a hybrid remote/in office position after trust has been gained.

Application Deadline: 12/20/2023