Executive Assistant

4 weeks ago

Ypsilanti, United States Hope Medical Clinic Full time
Job DescriptionJob DescriptionSalary: $18.00 - $22.00 per hour

Hope Clinic is a non-denominational Christian social service provider that offers free, whole-person care (food, medical, dental, and behavioral health) to the uninsured and under-insured in our community, serving all in Jesus’ name.  


Immediate opening for a part-time (approximately 10-12 hours per week) Executive Assistant to support Hope's administrative needs.  Under the direction of the Chief Executive Officer, the Executive Assistant performs a variety of administrative, clerical, technical, and reporting functions including but not limited to:


  • Drafting, editing, and proofreading documents, training materials, reports, etc.
  • Generating reports from various electronic systems
  • Preparing agendas, documents, presentations, or other materials needed for meetings or trainings
  • Documenting and tracking team milestones
  • Sending reminders about payroll time sheet due dates to CEO direct reports, may approve hours as directed
  • Documenting processes; identifying administrative needs and process improvements
  • Organizing and maintaining filing systems
  • Coordinating meetings and managing related logistical issues (location, tech equipment, food, etc.)
  • Managing and organizing administrative service area (mailboxes, supplies, etc)
  • Assisting in identifying administrative volunteer needs and facilitating procurement of qualified volunteers
  • Other duties as assigned


The ideal candidate for this critical support role will possess the following:


Education and Experience

  • BA preferred
  • Demonstrated administrative, management, or higher-level clerical work experience in an office environment
  • Experience in a non-profit environment preferred


Required Competencies

  • Excellent interpersonal, verbal, and written communication skills
  • Time management skills to consistently meet deadlines
  • Strong proficiency with computers and technology to effectively utilize a variety of database and recordkeeping systems
  • Willingness to learn new technology to support optimal operational effectiveness
  • Flexibility to manage and prioritize tasks, projects, and other assignments
  • Strong proficiency with data visualization, dashboards, and data management
  • Supports and promotes the Hope Clinic mission to serve the whole person in Jesus' name

 

Position expected to work approximately 12 hours per week, with weekly schedule to be determined.  Includes paid vacation and sick time, in addition to a generous paid holiday/closure schedule including the week between Christmas and New Years. 


For immediate consideration, a separate cover letter detailing your specific interest in Hope Clinic must be included along with resume.



We are an Equal Opportunity Employer.

 

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