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Childcare Health Safety Licensing Specialist
4 months ago
COOK INLET TRIBAL COUNCIL, INC. (CITC)
JOB DESCRIPTION
Job Title: Childcare Health & Safety Licensing Specialist
Department: Employment & Training Services Department (ETSD)
Reports To: Eligibility Manager
Supervises: None
FLSA Status: Exempt
Pay Grade: E4
Job Type: Regular, Full-Time
AKBCU: Yes ICPA: Yes
General Functions:
The Childcare Health & Safety Licensing Specialist (CHSLC) is crucial in maintaining the quality of childcare services in the Municipality of Anchorage and outlying villages within the CIRI region. The CHSLS conducts consultation, investigation and provides administrative assistance to support potential childcare providers pursuing childcare licensing. The CHSLS will participate in community events and meetings to promote childcare services, quality improvement activities, recruit childcare providers, and serve as the primary childcare outreach liaison. The CHSLS will develop, prepare, and distribute communications posts about CITC childcare services for CITC’s approved sites to to reach various audiences. The CHSLS will operate in accordance with the criteria established by department policies and procedures, State and Federal regulations, and the CITC P.L. 102-477 Plan.
Duties and Responsibilities, including but not limited to:
- Establish and maintain respectful communication in all network interactions.
- Maintain confidentiality according to regulations, policies, and procedures.
- Become proficient with department databases.
- Become familiar with PL 102-477 & department policies.
- Become familiar with the childcare state licensing requirements, complete training, and submit applications for licensure.
- Assist in meeting deliverables for the provision of licensing services to childcare facilities in accordance with rules and regulations established by the State of Alaska childcare licensing.
- Process initial and renewal childcare licensing applications.
- Complete background screening clearance training as required by statute to determine eligibility.
- Monitor all licensing and fiscal activities of home child care providers and other licensed child care facilities and programs are in compliance with applicable laws, rules, and procedures;
- Investigate and resolve issues related to payments; ensure payment accuracy; and make appropriate referrals for alleged fraudulent activity; keep up to date on applicable rules, regulations, policies, and procedures.
- Responsible for quarterly, annually, and ad-hoc reports as required.
- Assist in coordination of quality activities and expenditures to support the needs of the community/providers, and outreach activities.
- Make recommendations to leadership about program development and community improvement opportunities.
- Compile and share information regarding community resources relevant to child care and early childhood with participants, providers, and communities.
- Develop media and materials for consumer education, collaborating with CITC communications department for dissemination across print, digital, social media and other platforms.
- Provide documentation and tracking data in accordance with program and agency reporting requirements.
- Participate in staff meetings, team building, technical training, and 1:1 supervision meetings.
- Maintain ongoing professional development through participation in training, workshops, and online learning opportunities.
- Provide information about CITC services and other community resources to parents and childcare providers.
- Assist in the development of policies and procedures.
- Travel to communities within the CIRI region in coordination with leadership and CITC Tribal Liaison to conduct outreach, promote childcare licensing and education opportunities, and provide resources and information.
- Attend childcare meetings, community events, workshops, conferences and national committees/groups as required.
- Develop rapport with individuals and agencies in the community.
- Respond to provider requests via phone, fax, and e-mail promptly.
- Record all types of contact in department databases.
- Perform accurate data entry while maintaining and monitoring electronic filing systems.
- Attend case staffing and departmental, agency, and community meetings.
- Maintain confidentiality according to regulations, policies, and procedures.
- Performs all other related duties as needed and assigned.
Job Specifications:
- Must possess interpersonal, oral, and written communication skills to establish and maintain effective working relationships with the general public, co-workers, and other business associates from diverse cultural and linguistic backgrounds.
- Demonstrates a commitment to providing a safe and healthy environment for children.
- Be connected to the front-line federal/state childcare news and provider requirements.
- Demonstrated ability to use graphics effectively to enhance publications.
- Demonstrated ability to effectively provide information in a positive, informative, and patient manner. Must display a caring, respectful, resilient attitude and a willingness to adapt to change.
- Demonstrates dependability and punctuality.
- Demonstrated ability to work independently with minimal supervision.
- Demonstrated ability to operate computers, printers, photocopiers, multi-line phones, faxes, and other general office equipment.
- Knowledge of various software applications and general office procedures.
- Knowledge of community resources to assist families and childcare providers.
- Demonstrated ability to work as a team member.
- Demonstrated ability to work well with Alaska Native and American Indians and understand the social and cultural needs of the native community.
- Demonstrated ability to coordinate multiple activities.
- Demonstrated ability to solve problems creatively while in the office or out in the field.
- Strong organizational and time management skills.
Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.
Minimum Qualifications:
- Bachelor’s Degree in Communications/Human Services or related field. Relevant work experience may be substituted for the education requirement on a year-for-year basis.
- Two (2) years of experience in Early Childhood Administration or a related field.
- Continued employment is contingent upon receipt of a satisfactory report from a state and federal background check.
- Valid Alaska Driver’s License and insurable under CITC’s automotive insurance, which requires a driver to be at least 21 years of age and have had a driver’s license for at least three years.
Physical Requirements:
- Primarily works in an office setting, with extended periods of time at a desk and on a computer.
Disclaimer
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.