Legal Administrative Assistant

4 weeks ago

Newport Beach, United States Law Office of Susan A. Katzen Full time
Job DescriptionJob Description

Are you a welcoming and upbeat individual with strong administrative and customer service abilities? Are you seeking a rewarding position at a law firm dedicated to making a difference? Our Trust, Estates, and Special Needs law firm is in search of a Legal Administrative Assistant/Receptionist who desires a long-term role with opportunities for professional growth, enjoys a supportive team environment, and is eager to take on challenges. As the primary point of contact for our clients, you will manage crucial administrative duties, provide exceptional customer service, and ensure client satisfaction while supporting our attorneys and staff. We are looking for a team-oriented individual who brings enthusiasm, positivity, and a proactive approach to their work every day. This role presents advancement possibilities for those interested in pursuing a career as a paralegal or progressing in the legal field. In addition to competitive compensation, we offer a range of benefits, including:

  • Ongoing training and development
  • Paid time off for vacation, sick days, and holidays
  • Health and vision insurance coverage
  • 401k plan with employer matching (eligibility criteria apply)


We are committed to giving back to the special needs community and provide volunteer opportunities year-round.


Please be aware that this is a full-time, on-site position.

Compensation:

$19 - $25 hourly DOE

Responsibilities:
  • Answer phones, welcome clients, and set up conference rooms for meetings
  • Schedule and confirm appointments
  • Document and update client statuses, appointments, and phone calls in the firm’s practice management system
  • Communicate with potential and existing clients by phone, in person, and by email
  • Prepare and maintain paper and electronic case files
  • Assist with preparing estate planning binders
  • Assist with client meetings
  • Receive and process daily mail
  • Copy, scan, file, and assist with office supply organization
  • Maintain front office area, conference room, and other common areas
  • Assist team members when they need a hand
Qualifications:
  • Associate Degree required, but Bachelor's Degree highly preferred
  • Minimum of 6 months of experience working in a law firm environment
  • Detail-oriented and can work independently and take initiative
  • Strong administrative skills and customer service background
  • Positive, high-energy team player who is results-oriented
  • Computer savvy and comfortable working with various computer programs, databases, and systems including proficiency in Microsoft Word and Excel (knowledge of Actionstep is a plus)
  • Reliable commute or will relocate prior to starting position
About Company

We are a growing Trust, Estates, and Special Needs law firm based in Newport Beach, CA. Our firm provides exceptional personalized legal services and peace of mind that empowers clients to plan for and protect the two most important things in their lives: the people they love (especially those loved ones with a disability) and the assets they possess. We assist clients and their families through significant life changes, ensuring they feel cared for and supported by a team that truly advocates for them. Our commitment lies in offering practical solutions to safeguard clients now and in the future, and guiding them through life's transitions and hurdles. We practice exclusively in the areas of Estate Planning, Special Needs Planning, Conservatorships, Settlement Planning, Trust Administration, and Probate.

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