Executive Assistant

4 weeks ago

Lafayette, United States Giles Automotive Full time
Job DescriptionJob Description

Job Title: Executive Assistant
Organization: Dreams Come True of Louisiana

Position Overview:
Dreams Come True of Louisiana is partnering with Giles Automotive to help us find a highly organized and proactive Executive Assistant who is excited about our cause to support our team in making dreams come true for children in need. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple tasks effectively.  

About Us:
Dreams Come True of Louisiana is a non-profit organization dedicated to fulfilling the dreams of children facing life-threatening illnesses. We believe in the power of dreams to inspire hope, joy, and healing in the lives of these brave children and their families.

Our work extends far beyond granting dreams. It's about standing shoulder to shoulder with families as they navigate the darkest moments of their lives. It's about providing support, comfort, and a sense of community when they need it most. It's about reminding them that they are not alone, that there are people who care deeply about their well-being and who are dedicated to walking this journey with them, every step of the way.

Key Responsibilities:

  • Handle incoming calls and emails professionally and promptly.
  • Enter new applicants into the database and maintain electronic and hard files.
  • Manage and prioritize files of dream children, including scheduling interviews, tracking dream statuses, and coordinating dream bookings.
  • Process dream applications efficiently and accurately.
  • Fulfill requests for dream applications via email.
  • Coordinate details for Disney Dream Trips.
  • Provide support for fundraising activities, including various detailed tasks as assigned.
  • Assist in organizing Executive Board Meetings.
  • Create and distribute Quarterly Newsletters.
  • Process payments for fundraisers and donations.
  • Maintain meticulous records of all income and expenditures and provide them to the Treasurer.
  • Coordinate details for Christmas parties and other events as needed.

Qualifications:

  • Previous experience in administrative support roles preferred.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite and database management.
  • Ability to communicate effectively with diverse stakeholders.
  • A proactive and adaptable approach to work.
  • Passion for the mission and values of Dreams Come True of Louisiana.

Please submit your resume and a cover letter outlining your relevant experience and interest in the position.  In your cover letter, please also include your salary expectations and availability to start.  Join us in making dreams come true for children facing life-threatening illnesses

Dreams Come True of Louisiana is an equal-opportunity employer and welcomes applications from individuals of all backgrounds. We thank all applicants for their interest in joining our team, but only those selected for an interview will be contacted.

 

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