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Two (2) FT Bilingual Office Administrative Assistants -- Greater Phoenix Metro Area
2 months ago
*** Must live in the Greater Phoenix Metro Area ***
*** Seeking Two (2) Full Time Bilingual Office Administrative Assistants ***
*** Bilingual (English/Spanish) is a MUST ***
PURPOSE: The Bilingual Office Assistant performs various administrative and clerical tasks that support the Office Manager and day-to-day operations. The Bilingual Office Assistant completes a variety of activities including but not limited to personal relations, and organizational tasks.
MINIMUM QUALIFICATIONS:
- Education and/or experience in providing clerical duties
- Must be at least 18 years of age.
- Satisfactory background check
- Ability to acquire and maintain a DPS fingerprint card
- Bilingual in English and Spanish is a MUST.
COMPETENCIES:
- Reliability and strong work ethic
- Strong verbal and written communication skills
- Strong organizational skills with goals-driven approach and timely follow-up skills
- Approachable and professional demeanor, and open-mindedness to feedback by fostering teamwork within all departments and teams.
- Ability to work with data base and software applications, including Microsoft Office
- Strong critical thinking skills and ability to generalize solutions
- Ability to troubleshoot efficiently and effectively
ESSENTIAL JOB FUNCTIONS:
- Promptly greet and welcome guests upon arrival
- Answer and route incoming phone calls
- Perform other clerical receptionist duties such as report maintenance and guest sign-in
- Assist with maintenance of employee records
- Monitor inventory of office and cleaning supplies and PPEs
- Assist with office safety checks
- Assist with clerical projects, as needed
- Follow all company and State policies and procedures including, but not limited to:
- Reporting to work on time as scheduled.
- Refraining from excessive absenteeism.
- Obtaining prior approval for desired time off.
- Maintain all records, logs, spreadsheets and other documentation as required by ISP, company rule and State policy and procedure.
- Ensure that a clean and safe environment free from abuse, intimidation and harassment is maintained.
- Maintain all training and certifications as required by State or Company policies and procedures.
- Maintain professional demeanor and protect confidentiality of client, staff and agency information.
- Other duties as assigned
PHYSICAL AND MENTAL REQUIREMENTS:
- The ability to lift items up to 50 lbs., including boxes of paper.
- The ability to walk, kneel, stand, and bend.
- Must be able to sit and work at a computer for extended periods of time.
- Ability to use and work with computer data bases to track information.
EQUIPMENT NORMALLY USED:
- Computer
- Internet
- Multi-functional printer/scanner
- May require the use of vehicle
WORK ENVIRONMENT:
This position requires prompt attendance and work in an office setting. It may require travel to off-site locations.
