Program Associate, Information and Media Practice

2 weeks ago

Washington, United States International Research & Exchanges Board Full time
Job DescriptionJob Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The Program Associate will provide backstopping and administrative support to a portfolio of CSM-STAND projects. The Program Associate will coordinate with different members of the locally and internationally, including the various units of IREX.

This position is a unique opportunity to work on IREX’s activities under the global program Civil Society and Media – Strengthened Together and Advancing in New Directions (CSM-STAND). This is a USAID-funded, five-year Leader with Associate (LWA) Awards cooperative agreement to cultivate more pluralistic and democratic societies by promoting vibrant information ecosystems and a strong civil society. Under CSM-STAND, IREX and its partners support activities in different regions as well as advance innovation in the Democracy and Governance community. IREX partners with Pact, implementer of the initiative, and a consortium of organizations.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

  • Bachelor’s Degree.
  • 1+ years of work experiences.
  • Work experience may include internships or part-time job or combination of both.
  • Interest in understanding the challenges that media is facing globally.
  • Experience is writing, formatting, or copy-editing technical reports and other communicative materials is preferred.
  • Excellent organizational and administrative skills, with fluency in Microsoft Office suite.
  • Keen attention to detail and an aptitude for proactively addressing problems.
  • Great interpersonal and cross-cultural communication skills.
  • Excellent time and deliverable management. Ability to multi-task, manage time and workload.
  • Proficiency in using online collaboration and security tools like SharePoint, encryption, VPNs.
  • English verbal and written fluency required. Multilingual candidates are encouraged to apply.

  • Must demonstrate valid proof of unrestricted authorization to work in the United States.

Your Daily Tasks

  • Draft internal communications about CSM-STAND project, and facilitating external communications.
  • Support the relevant program staff in all aspects of program implementation to ensure timely and accurate completion of deliverables. 
  • Coordinate activities that support the project’s completion of objectives.
  • Draft and copy edit internal and external reports.
  • Support and coordinate travel, including transportation, lodging and per diem.
  • Collect and properly store project documentation and data for program operations.
  • Complete any necessary administrative tasks when required, including communications and research.
  • Contribute to internal meetings with HQ and country office staff, as required.
  • Draft and coordinate weekly updates on CSM-STAND projects for internal and external stakeholders.
  • Oversee, update, and track documents stored on the program shared SharePoint site(s).
  • Support in business development, including coordinating, copy editing, formatting and other responsibilities, as required.
  • Assist with financial tracking, payment processing, and credit card reconciliation.
  • Develop procurement requests in Costpoint, iKnow, and other databases in compliance with IREX
  • and USG regulations.
  • Assist in seeking solutions to contractual and subgrants questions rooted in IREX and USG policies.
  • Draft consulting and contractual agreements, including the management of digital procurement system requests, ensuring compliance with USG and IREX policies.
  • Support subgrant development, as needed.
  • Input and track payments.
  • Liaise with other teams within IREX on finance and compliance issues, as requested.
  • Work with the program staff to ensure program objectives are met.
  • Other duties as assigned.

We conduct background checks on all successful candidates.

This position is eligible for Remote work. The eligible employee is regular, full-time staff who works from a worksite outside the DC metro area on a more permanent or ongoing basis.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.

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