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Operations (Facilities/Maintenance) Manager

3 months ago

Modesto, United States Axzora Resourcing Full time
Job DescriptionJob Description

The Operations Manager is responsible for the cost-effective operation, care, preventative maintenance, and long-term preservation of the physical assets of the property. The Operations Manager enhances the value of the property by managing and directing all assigned direct reports or vendor-based resources to provide a pleasant, attractive, and safe environment for customers and retailers. The Operations Manager communicates and coordinates with all other departments, retailers, corporate partners, and governmental agencies, as necessary, in order to achieve results. It is the responsibility of the Operation Manager to ensure all Corporate Programs related to property operation are installed and working as designed. The Operations Manager partners with the Senior Manager, Property Management in the development and implementation of all strategic initiatives and any other mall related programs, as required.

Responsibilities:

Physical Assets

  • Supervise, per agreements, all in-house and/or outsourced service providers in the routine performance of the Landlord's housekeeping and maintenance work.
  • Implement and administer all preventative maintenance programs, including all required log and records with service providers.
  • Oversee all physical assets to ensure that they are maintained to required standards in the most economically efficient manner.
  • Conduct required, regular inspections of all common area facilities/systems and report results to the Property Manager.
  • Review building operations and procedures and provide advise/guidance/recommendations on mechanical, and construction related issues to ensure corporate programs are being followed.
  • Spot check and inspect to ensure all contracted service providers are meeting all contract provisions and Landlord standards.
  • Inspect and communicate property policies and procedures to tenant to ensure compliance of general aesthetics, standards of the common area, merchant storefronts, mall related physical issues and any special operational problems or activities. Respond to tenant inquiries, complaints and/or suggestions.
  • All other duties as assigned.

Sustainability and Energy Control

  • Supervise the field implementation of the Sustainability and Strategic Energy Plan: to track and conserve energy use, protect the environment, lower utility costs, monitor and report on policies and practices, and promote social responsibility.
  • Manage all energy management systems to ensure daily optimal operational efficiency. This includes ensuring that all EMS programs and systems are operating as designed, the proper operation and maintenance of the physical assets of the system, vendor software maintenance and upgrades, and the correct scheduling of lights, HVAC, all other appropriate applications.
  • All other duties as assigned.

Financial

  • Assist the Property Manager with the development/creation of the annual operations expense forecast and related financial goals.
  • Review and approve all financial and expense documentation, as directed by company policy.
  • Manage the administration of approved budgets with a proactive approach to identify opportunities for improved performance and cost savings within center's operations. Focus on minimizing expenses by efficient use of work force and materials; ensure compliance to corporate procurement programs where applicable.
  • All other duties as assigned.

Capital and CAM Projects

  • Develop with the Property Manager all owner and capital expense forecasts. Help identify and update capital planning needs for the property.
  • Maintain documentation and copies of all CAPEX, construction, and other project bids processes, as directed by company policy.
  • Manage all capital and owner related construction issues/projects, reporting progress throughout project to the Property Manager.
  • Actively manage the negotiation, approval, and monitoring of all executed contracts.
  • All other duties as assigned.

Environmental Health and Safety (EHS) Programs

  • Be fully responsible for the implementation and compliance of the EHS and safety program to include administration, management, and tacking all aspects of the program. Communicate with tenants regarding hazardous waste, asbestos, and emergency procedures,
  • Review (with documentation) all environmental policies with mall employees and TFS Providers, to include MSDS, hazardous waste, chemical inventory, and emergency response.
  • Serve as the primary role of the mall safety coordinator. Provide leadership for the company's safety programs and policies, enforce all employee safety regulations, and conduct safety meetings with written minutes.
  • All other duties as assigned.

Tenant Coordination

  • Manage all tenant and landlord buildout construction projects. Serve as the primary liaison, managing relationships between mall team, merchants, contractors, architects, inspectors and local agencies and officials.
  • Maintain knowledge of local building codes, permit processes and current environmental issues, as related to the property.
  • Maintain working knowledge of blue line drawings and required processes, to include Autodesk Design Review.
  • Conduct pre-construction and subsequent follow-up meetings with tenant contractors to regulate compliance with Rules & Regulations, specific lease requirements and timely completion of construction, as stipulated by Tenant Coordination.
  • All other duties as assigned.
Required Skills:
  • Minimum of 7 years combined experience in facility operations and commercial construction, preferably in retail real estate sector.
  • Be highly self-motivated, able to prioritize multiple tasks with ease; be attentive to detail and embrace a culture of cooperation and collaboration.
  • Basic knowledge of Microsoft Office, to include Word, Excel, PowerPoint, and Outlook
  • Ability to learn quickly and be comfortable with internal software systems like Yardi and 24/7
  • Must demonstrate/utilize professional performance in personnel management and motivation.
  • Must demonstrate/utilize professional skill level in communications, both written and oral.
  • Must possess a thorough knowledge of property operations, construction, and development related areas.
  • Be a self-starter and require little motivation and supervision.
  • Must have a valid driver's license.
  • Ability to lift up to 20 lbs.
  • Ability to climb vertical ladders in excess of 20 feet.
  • Must be able to read blueprints.
  • All applicants must be able to perform the essential functions of the position, including corresponding core job requirements, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities (and others in accordance with applicable law) to perform the essential functions of the job, consistent with applicable laws and Company policy.