Law Firm Receptionist

2 weeks ago

Boston, United States Latitude, Inc. Full time
Job DescriptionJob Description

 Receptionist/Office Assistant to sit in its Boston office. The Receptionist/Office Assistant is responsible for answering incoming calls, directing calls to other members of the Firm, greeting clients, vendors, and other guests, demonstrating professionalism at all times.  The Receptionist/Office Assistant will also provide in-person, onsite general administrative support to the Boston office.

 

JOB RESPONSIBILITIES:  

  • Complete light general office tasks, including copying, filing, assistance with mailings, coordinating messenger/courier services and faxing various documents, as requested;
  • Light data entry projects may also be assigned; 
  • Reserve and maintain accurate record of visiting attorney offices, conference rooms and other space needs in Condeco; 
  • Coordinate with Office Services team to set up/clean up meeting spaces (ordering food, coffee, beverages, etc.); 
  • Handle check requests for all regular and some intermittent vendors; 
  • Assist with kitchen and supply inventory and ordering processes as needed;  
  • Coordinate with Office Manager and Facilities on all building management/maintenance matters; 
  • Gather and place accurate lunch orders in a timely fashion;
  • Coordinate with File Management team, file indexing, send/receive deliveries to/from off-site storage;
  • Provide support for conference room technology needs including virtual meeting connections (including Zoom & Teams) which will include without limitation, setting up virtual meetings with multiple laptops and confirming that all equipment is functioning properly; and
  • Other miscellaneous administrative tasks, as requested.

 

QUALIFICATIONS & SKILL Requirements:

  • High School Diploma or GED
  • 5 years of working in a law firm or professional services environment
  • Experience with scheduling software is preferred
  • Proficiency in Microsoft Office Suite
  • Proficiency with virtual meeting platforms (including Zoom and Teams) and general aptitude with current technology

 

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