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Accounts Payable Analyst

2 months ago

Goleta, United States CMC Rescue Inc Full time
Job DescriptionJob Description

Come be an Employee Owner at CMC Rescue We help save lives everyday.

SUMMARY:

You are responsible for processing vendor invoices, ensuring timely payments and maintaining accurate financial records. This role will perform vendor flux analyses and prepare miscellaneous accruals, as well as other accounts payable tasks, to support month end close. This position offers a unique opportunity for development beyond the traditional AP duties, including involvement in process improvements and the implementation of AI tools to transform the Accounts Payable function.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Receive, review, and process vendor invoices in a timely and accurate manner
  • Match invoices to purchase orders and packing slips and verify the accuracy of the information
  • Prepare and execute weekly payment runs, ensuring compliance with payment terms and company policies
  • Participate in identifying and implementing process improvements to increase efficiency and accuracy of accounts payable function
  • Support in implementation of AI tools to automate routine AP tasks
  • Communicate effectively with internal and external stakeholders to resolve issues and answer inquiries
  • Reconcile expense reports and vendor statements; research and correct discrepancies
  • Perform monthly vendor fluctuation analysis and prepare accrual journal entry at month end
  • Collaborate with Supply Chain and Receiving departments to research and resolve variances between invoices and purchase receipts
  • Assist with month-end closing activities, including account reconciliations and accruals
  • Engage in continuous learning opportunities to expand knowledge and skills in accounting
  • Maintain 1099 records and file annual returns
  • Maintain accurate and up-to-date vendor files and records
  • Maintain regular and punctual attendance
  • Comply with all company policies and procedures
  • Performs other related duties as assigned

SKILLS KNOWLEDGE AND ABILITIES:

  • Basic knowledge of (GAAP) General Accepted Accounting Principles
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
  • Intermediate Excel skills
  • Eagerness to learn, adapt and take on new challenges
  • Interest in process improvement and technology, particularly AI tools
  • Excellent communication and interpersonal skills
  • Strong analytical skills and attention to detail
  • Strong organizational and time management skills

QUALIFICATIONS (Education and experience)

  • Bachelor’s degree in accounting, finance or related field
  • 1+ years of Accounts Payable experience preferred
  • Experience dealing with manufacturing and inventory a plus
  • Experience with ERP systems
  • A combination of training, education, and experience that is equivalent to the qualifications listed above and that provide the required knowledge, skills and abilities.

ESSENTIAL FUNCTIONS

Working conditions are in a normal office environment. While performing the duties of this job, the employee is regularly required to walk; sit and stand; using the hands to handle, finger, or feel objects, tools, or controls. Occasionally, the employee must crouch or kneel. The employee must occasionally exert or lift up to 20 pounds. Successful performance requires good eyesight with or without corrective lens. Requires long periods of time working at a computer and includes phone work.

DISCLAIMER

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

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