Associate Program Director of Internal Medicine Program

JOB SUMMARY:

The Associate Program Director (APD) assists the Program Director (PD) in the educational aspects and administration of the Residency Program.  The APD must assist the PD in complying with all actions and procedures of the Committee on Education and Evaluation (CEE) and ACGME Review Committee (RC), including site visit preparation and execution, directives associated with an approval action, and supplying the CEE and RC with requested information including annual summaries and evaluations.  The APD carries out the duties of the PD in the PD’s absence.

POSITION QUALIFICATIONS:

Education:

• An earned D.O. degree from a COCA accredited college of Osteopathic Medicine or M.D. degree from a LCME accredited Medical School.

Licensure/Certification:

• A valid medical license and ability to obtain North Carolina licensure
• Appropriate AOA or ABIM Board certification
• Membership in good standing in all appropriate professional and governmental organizations
• Membership in good standing of both the AOA and AOBIM or AMA and ABIM

Experience:

• Demonstrated record in teaching and leadership from an accredited medical school
• Demonstrated potential for successful leadership of an ACGME program
• Meet the continuing medical education requirements of the AOA or ABIM
• Current medical licensure and appropriate medical staff appointment

Types of Contacts:

• The Associate Program Director of Internal Medicine reports directly to the PD and DME/Vice President of Medical Education of the

Job Related Skills: 

• Thorough and demonstrated knowledge of the clinical interventions and equipment necessary to meet the specific needs of the patient population

Interpersonal Skills: 

• Excellent communication and human relation skills including the ability to interact effectively and professionally with co-workers, other employees, the medical staff, patients, families, and the general

ESSENTIAL JOB RESPONSIBILITIES:

• The APD must dedicate at least 30 percent of his or her time to administrative tasks, including but not limited to program administration, evaluation, curriculum development, committee involvement, updating rotation goals & objectives, mentoring, teaching, resident precepting, attending conferences, lecture preparation, and scholarship.
• The APD will precept in the IM residency clinic the remaining 70 percent of his or her time.
• The APD must work with the PD to verify that each resident is meeting or exceeding the minimum standards of the
• The APD must evaluate the program, the residents and the faculty as described in AOA Basic Standards and ACGME standards.
• The APD must arrange rotations necessary to meet the program goals and inform the base institution of these arrangements so that affiliation agreements can be made.
• The APD must assist in preparation of required material for on-site program review.
• The APD must provide the resident with all documents pertaining to the training program and shall also provide to the resident the requirements for satisfactory completion of the
• The APD must facilitate supervision of the resident's required scholarly activity.
• The APD or program director is responsible for coordinating all schedules, including lectures and educational sessions, allocating appropriate time for resident
• The APD or program director must provide a method to document resident attendance at these
• The APD and program director must maintain an e-mail address and provide it to the ACOFP and ABIM.
• The APD must administer and maintain an educational environment conducive to educating the residents in each of the ACGME competency areas.
• The APD must oversee and ensure the quality of didactic and clinical education in all sites that participate in the program.
• The APD must assist the program director in the completion of the following:
• approve a local director at each participating site who is accountable for resident education;
• approve the selection of program faculty as appropriate
• evaluate program faculty
• approve the continued participation of program faculty based on evaluation
• monitor resident supervision at all participating sites
• prepare and submit all information required and requested by the ACGME. This includes but is not limited to the program application forms and annual program updates to the ADS and ensure that the information submitted is accurate and complete.
• ensure compliance with grievance and due process procedures as set forth in the Institutional Requirements and implemented by the sponsoring institution
• provide verification of residency education for all residents, including those who leave the program prior to completion
• implement policies and procedures consistent with the institutional and program requirements for resident duty hours and the working environment, including moonlighting, and, to that end, must distribute these policies and procedures to the residents and faculty
• monitor resident duty hours, according to sponsoring institutional policies, with a frequency sufficient to ensure compliance with ACGME requirements
• adjust schedules as necessary to mitigate excessive service demands and/or fatigue; and, if applicable, monitor the demands of at-home call and adjust schedules as necessary to mitigate excessive service demands and/or fatigue.
• monitor the need for and ensure the provision of back up support systems when patient care responsibilities are unusually difficult or prolonged
• comply with the sponsoring institution’s written policies and procedures, including those specified in the Institutional Requirements, for selection, evaluation and promotion of residents, disciplinary action, and supervision of residents
• be familiar with and comply with ACGME and Review Committee policies and procedures as outlined in the ACGME Manual of Policies and Procedures
• obtain review and approval of the sponsoring institution’s GMEC/DIO before submitting information or requests to the ACGME, including: all applications for ACGME accreditation of new programs; changes in resident complement;
  major changes in program structure or length of training
  progress reports requested by the Review Committee
• requests for increases or any change to resident duty hours
• voluntary withdrawals of ACGME-accredited programs
• requests for appeal of an adverse action; appeal presentations to a Board of Appeal or the ACGME
• Obtain DIO and co-signature on all program application forms, as well as any correspondence or document submitted to the ACGME that addresses: program citations, and/or request for changes in the program that would have significant impact, including financial, on the program or institution.

OTHER POSITION RESPONSIBILITIES:

• Participates in and fosters an approach to provide excellence in residency education and patient care in the internal medicine residency
• Maintain all required licensure, certifications and competencies for the
• Attend all residency program related meetings including but not limited to:
  • Monthly Program Coordinator/PD meeting
  • Monthly GMEC Meeting
  • Twice Monthly Hospitalist/GME meeting
  • Clinical Competency Committee meetings
  • PEC Meetings
  • Monthly Program Specific Noon Conference
  • Resident Semi-Annual Evaluation Meetings
  • IM specific resident didactic sessions
• Participate in program recruitment of 8 new house staff each year
  • Application screening and selection for interviews
  • Interview process and ranking
• Aid in schedule development and amendments throughout year including rotation schedule, backup schedule, and PTO requests while ensuring all program hour requirements are met
• Monitor resident feedback including collection of evaluations, synthesis, and distribution of resident feedback
• Contribute to policy development to preserve quality of clinical rotations and education.
• Participate in didactic education.