Administrative Assistant

3 weeks ago

Lodi, United States AB Facility Services Full time
Job DescriptionJob DescriptionSalary:

About Us:

AB Facility Services (ABFS) is a leading provider of comprehensive facilities management services across the United States. We specialize in optimizing facility operations, maintenance, and cost-effectiveness for our diverse clientele. As we continue to grow, we are seeking a talented and motivated Administrative Assistant to join our dynamic team. This hybrid role is made up of dispatching duties and administrative/billing duties related to our facility operations.


Responsibilities:

  • Closely monitor the dispatch board to triage and prioritize calls.
  • Open work orders and document service issues on equipment.
  • Assign technicians to work orders based on skill set and geographic proximity.
  • Coordinate daily routes for technicians.
  • Work closely with manufacturers and equipment dealers to schedule equipment installations/performance checks.
  • Assist customers with any service-related issues.
  • Manage invoicing.
  • Review technicians' timesheets for accuracy.
  • Frequently check emails and respond to them promptly.
  • Maintain financial records.
  • Assist with billing inquiries.
  • Provide general administrative support as needed. 


Requirements:

  • High School Diploma or equivalent.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Strong attention to detail and organizational skills.
  • Excellent communication abilities.


Skills:

  • Dispatching Experience: Familiarity with dispatching duties.
  • Billing Experience: Familiarity with billing processes and software.
  • Data Accuracy: Ensure precise data entry and record-keeping.
  • Time Management: Handle multiple tasks efficiently.
  • Customer Service: Professional and courteous communication with clients.


Professional Traits:

  • Reliable and punctual.
  • Team player with a positive attitude.
  • Ability to maintain confidentiality.


Competitive Benefits:

  • Health Insurance: Comprehensive medical, dental, and vision coverage.
  • Paid Time Off: Generous vacation and sick leave.
  • 401(k) Retirement Plan: Company match after one year.
  • Professional Development: Opportunities for growth and training.


If you are an organized and detail-oriented individual with a passion for supporting efficient operations, we encourage you to apply Join our team and contribute to the success of AB Facility Services.

AB Facility Services is an Equal Opportunity Employer.

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