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Construction & Facilities Admin Support

2 months ago

Houston, United States First Watch Part time
Job DescriptionJob Description

Job Overview

The Construction & Facilities Admin Support will play a crucial role in supporting the Construction & Facilities Manager. This position will involve a combination of office and fieldwork, by assisting with organizing project documentation, coordinating schedules, and ensuring smooth communication between the corporate office, operations, and contractors. This part time position (20-25 hours per week, Monday-Friday in Office) reports to the Construction & Facilities Manager directly but may be asked to fulfill duties specified by the Chief Operation Officer and Vice President of Operations.

Essential Duties and Responsibilities

·          Assist the construction and facilities manager with daily administrative tasks, including filing, data entry, and document management.

·          Prepare and distribute meeting minutes, project updates, and reports.

·          Maintain and organize project and facilities documentation, ensuring all records are current and accessible.

·          Help in scheduling and coordinating contractors, inspections, and facility maintenance activities.

·          Assist in tracking project timelines, budgets, updating subcontractor platform, and progress to ensure that all milestones are met.

·          Communicate with team members, contractors, vendors, and restaurant managers to relay information, updates, and answer questions.

·          Maintain municipality permits are up to date

·          Visit restaurant locations to oversee minor repairs, facility upgrades, and ensure compliance with safety and health regulations.

·          Assist with routine inspections of facilities to identify and address maintenance needs.

·          Coordinate the delivery and installation of equipment and furnishings.

·          Support the construction and facilities manager in client and team meetings, taking notes and ensuring follow-up on action items.

·          Respond to inquiries from restaurant managers and staff regarding facility issues in a professional and timely manner.

·          Other duties as assigned

Qualifications

·          High School Diploma or GED equivalent is required, College degree in related field preferred

·          Relevant experiences in construction, project management, or administration, experience in restaurant is a plus

·          Strong organizational skills with attention to details

·          Excellent communication and interpersonal skills

·          Proficient in Microsoft Office (Word, Excel, Teams, Outlook) and Smartsheets

·          Ability to multitask in a fast-paced environment

·          Basic understanding of construction process and terminology is a plus

·          Must be able to work part-time with flexible hours, approximately 20-25 hours per week

·          Must be able to work some weekends or evening hours depending on project needs

·          Candidate must be able to read, speak, and write in English

·          Must have a driver’s license and a clear MVR report