Clerk - Treasurer's Office

4 weeks ago

Mason City, United States Cerro Gordo County Full time $20
Job DescriptionJob DescriptionTREASURER CLERK:  Full-time position available with the Cerro Gordo County Treasurer’s Office.  Duties include motor vehicle titling and renewing; process property tax payments; passport applications; court and other fines.  High school diploma or GED supplemented by up to one (1) year experience working with the public and/or training.  Applicants must be 18 years of age.  Starting pay of $20.34 per hour.

Applications will be accepted until filled with first review of applications on August 16, 2024 or until filled. Pre-employment physical, drug screen, and criminal background check required.  Cerro Gordo County is an EOE. Applications can be completed online by visiting our website at:  www.cerrogordo.gov

Posted July 31, 2024CERRO GORDO COUNTY, IOWA
POSITION DESCRIPTIONPosition Title:  ClerkDepartment:  Treasurer Immediate Supervisor:  County TreasurerShift:  Normally 8:00 a.m. to 4:30 p.m., Monday-Friday, overtime as required

Location:  Cerro Gordo County CourthouseFLSA:  Non-exempt/BargainingSalary Range:  Starting pay of $20.34 / hrApproved by:  Board of SupervisorsDate:  July 1, 2024
Summary:
Provides general clerical and accounting support to the Treasurer; provides assistance to the public and officials conducting business with the Treasurer’s office; and performs additional tasks as may be assigned by the Treasurer.  May be temporarily assigned to assist other departments when necessary.

Essential Duties and Responsibilities:
Motor Vehicles:

Processes new and renewing vehicle and related registrations; verifies model numbers, license fees, weight, list/sale prices to calculate taxes due.

Processes salvage titles and issues Junking Certificates.

Completes notation of liens on titles and records; releases liens and issues new titles as required.

Property Taxes:

Processes and distributes property tax statements; receipts and records all tax payments.  Calculates penalties on past due payments.

Processes tax sales by preparing documents, calculating fees, collecting proceeds of sale, preparing and filing redemption certificates, crediting proceeds to delinquent accounts and issuing receipts.

Assists the public with completion and filing of forms for eligible tax credits, such as Disabled and Elderly, etc.

Mobile Homes:  Processes mobile home titles; verifies title information and calculates taxes due; prepares and processes tax clearance forms; indexes payments.

Special Assessments/Drainage Fees:  Processes special assessment taxes and drainage fees. 

Miscellaneous Receipts:  Processes miscellaneous receipts from other county departments.  Balances cash/fee sheet; disburses proceeds to departments’ revenue accounts.  Maintains records of revenue accounts.

Scans filed documents and updates indexing.

Processes bulk mailing of tax statements and delinquent notices.

Destroy obsolete papers, records and books as requested or required by policy.

Collect and process Department of Revenue and Clerk of Court fines.

Process Passport applications.

Maintains inventory of office supplies, replenishing as may be required.  Restocks forms and paper in printers as needed.

Performs other related duties as required.

Other Duties:
Assist other departments as assigned in performing duties involving administrative support.

Supervisory Responsibilities:
None

Qualification Requirements:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty.  The requirements listed as follows are representative of the knowledge, skill, and ability required.

Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.

Ability to accurately handle cash transactions and subsequent receipting and posting functions according to established procedures.

Ability to compile, assemble, copy, record and/or transcribe data and/or information according to a prescribed protocol.

Must be able to maintain confidential information; provide excellent customer service and multi-task various duties.

Ability to utilize a wide variety of reference and descriptive data and information and forms, such as policy/procedure manuals, real estate documents and transfer books, tax lien records, legal documents, plat book, maps, computer and software manuals, billing statements, tax statements, deposit slips, purchase orders, receipts and fee ledgers, balance sheets, vehicle reference manuals, recording forms for vehicle registrations, time records and permits/licenses.

The requirements and duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Education and Experience:
High school diploma or GED; supplemented by up to one (1) year previous experience working extensively with the public and/or training, or any equivalent combination of education, training and experience that provides the requisite knowledge, skills and abilities for this position.

Language Skills:
Ability to communicate effectively with co-workers and the general public.

Ability to deal with the general public in a tactful and courteous manner.

Ability to properly and effectively communicate verbally and in writing.

Reasoning Ability:
Ability to apply common sense understanding to carry out instructions in written, oral, or diagram form.

Ability to apply common sense to solve problems or achieve work objectives.

Ability to recognize work situations that require special attention.

Ability to deal with problems involving several variables in standardized situations.

Certificates, Licenses, Registrations:
None

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee must be physically able to start, stop, operate and monitor a variety of automated office machines and equipment used.

Must be able to move or carry job-related objects or materials.  Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

Physical demand requirements are at levels of those for sedentary or office environment work.  Some tasks require visual perception and discriminations.

Tasks may involve extended periods of time at a keyboard or workstation.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee may be exposed to physical harm caused by an emotional consumer or the general public.

Tasks are regularly performed without exposure to adverse environmental conditions.

Work is normally performed in an office environment.  Headaches, eyestrain, carpal tunnel and related occupations hazards associates with computer work reflect most common potential for injury.

The noise level in the work environment is usually moderate.

Comments:
Must have a valid Iowa Driver's License and have reliable transportation.  Must be insurable for driving under county insurance company policies.

Applicant will be subject to post offer, pre-employment drug and physical testing.

Cerro Gordo County is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.  Cerro Gordo is subject to and has adopted a policy in compliance with the 2008 Smoke free Air Act.

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