Contract Administrator

Position Summary: The Contract Administrator will manage and oversee the organization’s contracts throughout their lifecycle. This includes the drafting, negotiation, execution, and compliance monitoring of contracts with clients, vendors, and other stakeholders. The role ensures that all contractual obligations are met, risks are mitigated, and any issues are promptly addressed.

Key Responsibilities:

Drafting and Reviewing Contracts:

• Prepare, review, and revise various types of contracts including sales, purchase, employment, and service agreements.
• Ensure that contract terms comply with organizational policies and legal requirements.

Negotiation:

• Engage in contract negotiations with clients, vendors, and other stakeholders to ensure favorable terms and conditions.

Contract Management:

• Maintain accurate records of all contracts, including their status, key terms, and compliance requirements.
• Monitor contract performance to ensure compliance with agreed terms and conditions.
• Track contract deadlines, renewals, and expirations.

Compliance and Risk Management:

• Ensure all contracts comply with federal, state, and local laws and regulations.
• Identify potential risks and implement measures to mitigate them.
• Handle any disputes or issues that arise from contracts.

Communication and Coordination:

• Act as the primary point of contact for contract-related inquiries and issues.
• Work closely with various departments such as legal, finance, procurement, and operations to ensure contract requirements are met.
• Provide training and guidance to staff on contract procedures and best practices.

Reporting:

• Generate reports on contract status, compliance, and performance metrics.
• Present findings and recommendations to management.

Qualifications:

• High school education or equivalent
• Minimum of 5 years of experience in contract administration, or a related field.
• Excellent communication skills.
• High attention to detail and strong organizational skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple tasks and projects simultaneously.

Preferred Qualifications:

• Experience in the construction industry.