Facilities Manager

SUPERVISORY RESPONSIBILITIES

Supervises Head Start Facilities Services Staff

SUMMARY

Oversees facilities and grounds activities of Head Start 0 to 5 works with site directors to coordinate services of facilities and repairs.

Identifies prospective properties and land for possible Head Start 0 to 5 facilities.

Ensures completion of all projects by set deadlines to uphold business initiatives, including allocating

Budgets for different project aspects and advocating for additional funding when necessary. Identifies staff to complete projects or contracts vendors as needed.

DUTIES AND RESPONSIBILITIES/ESSENTIAL FUNCTIONS

Ensures all Head Start 0 to 5 facilities and grounds meet or have the ability to meet Federal, State and local

licensing requirements including zoning constraints.

Negotiates and prepares contracts and leases for new and current facilities.

Coordinates major construction projects of center facilities with architects and contractors; represents Head Start 0 to 5 administration over the course of the contract.

Collaborates with all service areas staff to ensure all program goals are met in compliance with local, state, federal and Head Start Program Performance Standards.

Travels to all Head Start 0 to 5 centers as required to communicate, monitor and visit each site periodically.

Attends meetings and conferences for agency business to present updates for Head Start 0 to 5 facilities as required.

Oversees the Request for Proposals (RFPs) process for funding, refunding and renovation projects, including completion of the facilities check list.

Ensures a safe and healthy environment for students and staff through facilities management.

Provides technical expertise regarding assigned functions; formulates and develops policies and procedures to comply with Federal, State, community, and city laws and regulations.

Stays informed about the latest California State and County codes, laws and regulations.

Ensures all projects are competed to regulatory standards.

Prepares and maintains a variety of narrative and statistical reports, records, and files.

Communicates with maintenance staff, and contractors to coordinate maintenance and emergency repairs.

Resolves issues and conflicts, assists with contractual or requisition matters and exchanges information.

Engages in purchasing and bidding processes for all Head Start Oto 5 facility needs including, but not limited to: preparing and analyzing bids, contracts, requisitions, and related documents, and preparing award recommendations.

Oversees monitoring/assessment functions of Facilities/Building Maintenance/Repair division staff.

Conducts personnel processes such as recruitment, selection, orientation, staff evaluations, corrective action, documentation, and termination of staff.

Develops the annual budget for maintenance and operations; analyzes and reviews budgetary and financial data; monitors and authorizes expenditures in accordance with established guidelines.

Ensures that Building Maintenance/Repairs Specialist develop and manage inventory databases.

Adheres to the American with Disabilities Act (ADA-2010) which prohibits discriminatory actions toward children and/or adult with disabilities. In particular, children with disabilities are enrolled in the classroom as mandated by Federal Law.

Models professionalism for staff, parents, children, clients, and community members. Promotes a collaborative environment within the service areas, program, and agency.

Actively encourages and embraces diversity.

Maintains strict compliance with universal precautions.

Maintains confidentiality of records and information on Head Start Oto 5 staff, children and families.

Travels for agency business using personal/agency vehicle.

Works evenings and weekends as required.

Performs other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

Bachelor's Degree in Business Administration/Management, Facilities Management or related field required.

Additional relevant work experience and/or certification(s) in the Facilities field may substitute required education on a year-by-year basis.

EXPERIENCE:

Five (5) years management experience related to the maintenance of buildings and facilities or construction required.

Five (5) years of staff supervisory experience required .

Two (2) years of budget development and knowledge of fiscal procedures preferred.

OTHER QUALIFICATIONS:

Knowledge of Head Start Program Performance Standards, philosophy and mission desirable.

Proficient in Microsoft Office Suite and related business software.

Demonstrated leadership and management experience/skills.

Expertise in developing and maintaining liaison with community service agencies.

Reads and understands construction & mechanical drawings preferred.

Effective presentation, written and verbal communication skills.

Maintain a valid California driver's license, reliable transportation and adequate auto insurance as required by State law. Proof of insurance will be required.

Obtain a valid AB 1207 Mandated Reporter Certification prior to first day of employment.

Pass and maintain Basic Pest Management in a Child Care Settings annual certification as required by the California Healthy Schools Act (HSA).

Physical examination, TB screening clearance and signed federal criminal record declaration are required within 7 days of employment. Pass required.

Reference checks and fingerprint clearance under Title 22 regulations: Department of Justice/FBI, Criminal Record Statement Child Abuse Central Index (CACI) and background investigation as needed prior to employment.

Immunized against influenza (flu), pertussis (whooping cough) and measles. The influenza vaccination must be obtained annually during flu season, August 1st through December 1st.

A person is exempt from the immunization requirements for the following circumstances:

1. The person submits a written statement from a licensed physical declaring that because of the person's physical condition or medical circumstances, the immunization is not safe.

2. The person submits a written statement from a licensed physician providing that the person has evidence of current immunity to pertussis (whooping cough) and/or measles.

3. The person submits in writing declaration that he or she has declined the influenza (flu) vaccination.

This exemption only apples to the influenza (flu) vaccine.

Former Head Start 0 to 5 parents preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. The employee frequently is required to stand, walk, and reach with hands and arms.

The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently life and/or move up to 25 pounds, and occasionally life and/or move up to 50-75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to outside weather including extreme conditions.

The employee is regularly exposed to and required to walk on uneven rough and uneven terrain.

The employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

Note: The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required. Also, they do not establish a contract for employment and are subject to change at the discretion of Fresno EOC.