Payroll Administrator

Looking for a new role - Full Time Payroll Administrator

We create products that deliver energy savings and minimize environmental impact through the use of advanced technologies and tailored services.

CAREL USA, Inc. is an innovative, high-tech company that offers professional development and skills enhancement opportunities, both nationally and internationally working for CAREL means taking an active role in building the company’s success, and enjoying a professional experience that involves developing a spirit of initiative, a sense of responsibility and an aptitude to work within multicultural and change-oriented environment.

About CAREL:

Founded in 1973, CAREL is a world leader in control solutions for air-conditioning, refrigeration and heating, and systems for humidification and evaporative cooling. We design our products to bring energy savings and reduce the environmental impact of machinery and systems. Our solutions are used in commercial, industrial and residential applications.

Specifically, we have operations in the Americas (North, Central, and South), Asia Pacific, Africa and Europe; we have 18 fully-owned subsidiaries and 7 production sites, in addition to partners and distributors in a further 75 countries.

Our mission of high-efficiency solutions summarizes the model that CAREL has adopted, both the starting point and the final objective that enclose the entire process, from conception to production and marketing of our systems. Research, innovation, and technology are the keys to our success: for more than forty years, customer needs have been at the center of our design work, so as to offer elements of differentiation in terms of both functions and appearance.

Carel offers great medical, dental, and vision, and life insurance benefits, vacation, sick and personal time, along with a 401k plan.

Find out more about us: www.Carelusa.com

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Responsibilities and activities may change at any time with or without notice.

• Ensures timely processing of all staff payroll in accordance with labor regulations and standard accounting principles. Develops systems and protocols to direct the collection, calculation and entering of pay data.

• Maintains updated procedure manual for payroll processing and assists in training of other staff on the payroll system (ADP) in a “super-user” role, to troubleshoot general user questions or basic technical issues.

• Keeps abreast of current payroll tax requirements and relevant laws associated with the processing of employee wage data, including payroll taxes, employee federal and state income and social security taxes, and other required reporting (SUI, workers compensation, deferred benefits, etc.).

• Advises management on pay practices related to FLSA, fringe benefit reporting, W-9 and W-4 recording.

• Processes monthly, quarterly, fiscal year-end reports and reconciles W-2 information for accuracy. Reports errors in payroll accounting to the proper management representative. Documents any discrepancies in payroll processing to maintain a clear record of reconciliation and adjustments.

• Works with the Human Resources department to coordinate employee leaves of absence under FMLA, CFRA or other unpaid leaves. When requested, keeps accurate records of employee unemployment and disability insurance payments to ensure no overlap in state benefits and wage payments occur.

• Processes wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner, including reporting to the necessary State office or jurisdiction and assisting employees with general process questions.

• Works with current pay vendor (ADP) for technical issues with time-reporting systems.

• Supports the annual budgeting process by working closely with CFO, HR Officer, and Management in analysis of payroll costs by department / cost center.

• Performs filing and upkeep of employee payroll records.

• Updates all employee files in ADP including transfers, promotions, supervisor changes, and other employee updates

• Tracks training for all CAREL USA and creates reports for HQ audit

• Maintain staffing and budget sheets associated for staffing reports

• HCM entries, upkeep and monthly, quarterly and yearly reports to support HQ

• Turnover, headcount, staffing and other analytic reports to support HR and HQ needs

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each ESSENTIAL DUTY satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Education: High school degree or equivalent. Associates degree in Business, Accounting preferred
• Language and Communication Skills: Strong verbal and written communication
• Mathematical Skills: Strong numeracy skills
• Multitask effectively
• Reasoning: Strong
• Certifications Required: Payroll related certifications preferred
• Experience: 5 years direct experience. Google docs and excel working knowledge required