Director of Finance

4 weeks ago

Washington, United States Unity Health Care. Full time
Job DescriptionJob DescriptionINTRODUCTION

Under the supervision of the Senior Director of Finance, the Director of Finance – Grants & Contracts (Director of FGG), is a strategic and thought leadership partner. The Director of Finance - Grants and Contracts (FGC), is a customer service oriented, highly visible position, and is the senior most Finance position supporting all Grants/Contracts and the related Programs and Projects (P&P) for Unity Health Care. The Director of FGC ensures the availability of key business analytics, revenue recognition, critical forecasting data and accuracy in routine end-of-month (EOM) grants/contracts financial management. This position is responsible for performing and supervising the operations of post-award grant and contract administration and related accounting activities including monthly and quarterly invoicing, budget vs. expense analysis, budget modifications, and journal entries for multiple grants and contracts. The Director of FGC will ensure compliance with the funder/agency and company policies and regulations. The Director of FGC will be responsible for informing program managers of spending variances, such as over/under-spending and will assist them in forecasting their spending.

MAJOR DUTIES/ESSENTIAL FUNCTIONS

Essential and other important responsibilities and duties may include, but are not limited to the following:

Client Relations

  • Serves as the primary point-of-contact for all financial matters related to grants/contracts.
  • Provides key financial services to the Grants Team and P&P managers including budget and compliance guidance, monthly reporting, ad hoc analysis and other supporting requests.
  • Provides professional and courteous service in an effective and efficient manner.
  • Provides financial literacy, in layman’s terms, to support P&P managers and others’ understanding of GAAP vs. cash basis accounting and other issues unique to financial management.

Grants Management

  • Financial review of Monthly grants/contracts for accuracy, reliability and variance analysis.
  • Maintains and updates NICRA, as appropriate.
  • Supports P&P managers with budget development and modifications, as needed.
  • Sets up and maintains projects in accounting system of record (Financial Edge) including budgets and grant documentation.
  • Performs required grant/contract closeout functions.
  • Prepares periodic Federal Financial (SF-425), and related reports.
  • Maintains policies, procedures, and guidelines necessary for proper management.

Strategic Support, Budget & Planning

  • Coordinates with leadership in development of annual budgets.
  • Drafts and completes yearly grant budgets; working closely with the Grant teams to formulate budgeted revenue and expenses and its breakdown on a monthly basis.
  • Manages junior level personnel, reviews all billings, drawdown requests and FTE management.
  • Work with P&P managers to employ best practices for grant/contract operations.
  • Provides, as needed, financial metrics (such as burn rates, cost share data, etc.)
  • Directs recurring periodic meetings for short and long-term planning of grants/contracts.
  • Provides an entrepreneurial approach to efficiency and effectiveness improvement.
  • Reviews EOM reconciliations of drawdown schedule, receivables, revenues, and billings.
  • Prepares audit reports, including the Schedule of Expenditures of Federal Awards (SEFA).
  • Review salary FTE allocations prior to posting to the general ledger.
  • Reviews and approves journal entries or other accounting system transactions.
  • Mentors and develops the junior level staff to ensure team success.
  • Perform other duties as required.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree in Accounting
  • Minimum of five (5) years non-profit accounting
  • Minimum (4) years leadership experience.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

  • Extensive knowledge and experience of federal, state and foundation grants.
  • Intermediate/Advanced level proficiency in Microsoft Excel.
  • Experience with Blackbaud Financial Edge accounting system or other project-based system preferred.
  • Federally Qualified Health Center and UDS reporting experience a plus.
  • Entrepreneurial approach with initiative, vision, and ability to work with minimal supervision.
  • Strong customer service background.
  • Excellent written, verbal and telephone communication skills.
  • Excellent interpersonal skills that foster and support a team-oriented environment with diverse ethnic and cultural backgrounds and needs.

SUPERVISORY CONTROLS

This position reports directly to the Senior Director of Finance

GUIDELINES

The position abides by all rules and regulations set forth by applicable licensing and regulatory bodies and the UHC

policies and procedures.

PERSONAL CONTACTS

The position requires contact with staff at all levels throughout the organization. There are also external organization relationships that may be a part of the work of the incumbent.

PHYSICAL EFFORT AND WORK ENVIRONMENT

Refer to attached ADA requirements for the position.

DISTINGUISHING CHARACTERISTICS

The position requires: a) integrated management of all administrative support, fiscal and operational aspects of a high traffic administrative office; b) planning, organization, and control of meetings and projects; c) establishment and implementation of workflow patterns and operating standards across multiple internal departmental activities; d) project planning, training, marketing and promotions, development and implementation e) provide leadership that promotes trust, cooperation, and high levels of performance.

RISKS

The position involves everyday risk and discomforts, which require normal safety precautions typical of such places as offices, meetings, training rooms, and other UHC health Care Sites. The work area is adequately lit, heated, and ventilated. All medical services shall be provided according to medically accepted community standards of care. The employee shall provide evidence of a recent (within the past twelve (12) months) health assessment that includes a PPD and/or chest x-ray results.

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

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