Administrative Assistant

Administrative Assistant

Job Description – Fulfillment of Mission

The Roger Bacon Academy is an education management organization that manages multiple charter schools.  The following mission outlines the expectations of all employees at the school level as well as employees of The Roger Bacon Academy in providing support to the schools.

Our understandings of humankind and our universe are expressed and communicated through all of our arts and sciences.  Each method of expression – language, painting, music, mathematics, and science – has its rules and techniques for effectively communicating these ideas and understandings.

These rules and techniques are the bridges over which ideas must be communicated from one generation to the next.

Thus, our Mission is:

• To teach the rules and techniques for effective expression and communication in the arts and sciences.
• To communicate, by these arts and sciences, our understandings of the universe and our role in it.
• To instill a love of learning and discovery justifying a lifelong dedication to health, truth, and virtue.

Paramount for every job at every level on every campus is the fulfillment of this Mission.

Job Priorities

This Mission is furthered in accordance with the priorities observed in all aspects of school life:  Safety, Character, and Scholarship and an unfailing adherence to the School Pledge.

Administrative Assistant – Job Responsibilities

Purpose:

The Administrative Assistant will provide general support to all areas of the Department of Quality Control regarding Compliance, Human Resources, Data Analysis, and the Beginning Teacher program to ensure the team is able to meet the needs of the schools managed by The Roger Bacon Academy.  

Duties and Responsibilities:

Under the supervision of the Department Head of Quality Control, the following are the duties and responsibilities of the Administrative Assistant:

• Maintenance of corporate level documents, Board policy handbooks, operations manuals, calendars, and schedules.
• Maintaining company directories, hierarchy charts, and associated job descriptions.
• Preparation of reports required by DPI in support of each school.
• Coordinate annual OSHA safety visits at each campus and required annual reporting. 
• Data entry support in Human Resources Information System to ensure integrity and reliability of employee information.
• Provide support to the Data Manager to ensure integrity and reliability of student data.
• Collection and organization of data from various surveys sent to stakeholders.
• Maintenance of current and historical corporate documents and policies.
• Performance audits of systems to ensure effectiveness of business processes.

Other Duties:

The Administrative Assistant will have a working knowledge of all current policies and procedures relating to the schools as well as the various tasks that The Department of Quality Control performs in support of the schools.

The Administrative Assistant reports to the Department Head of Quality Control for The Roger Bacon Academy. This position will be required to travel as needed to the campuses of the schools managed by The Roger Bacon Academy.  Additionally, the position is a 12-month RBA position and follows the RBA calendar.

Qualifications

The Administrative Assistant will have the following experience and attributes:

• A minimum of an Associate’s degree or business-related field or equivalent professional experience.
• An effective communicator, with strong oral, written, and technical skills.
• Confidentiality and attention to detail are a must.
• An efficient problem solver who contributes to streamline processes.
• Strong working knowledge of Microsoft Office Suite is required.
• Familiarity with G Suite from Google is desired.
• Experience in educational institutions and teaching experience are desired.
• Physical ability to lift/carry 20 lbs. and dexterity to perform the duties and responsibilities of the job.