Intellectual Property Legal Secretary

2 weeks ago

Alexandria, United States Ascension Global Staffing & Executive Search Full time
Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Our client seeks an experienced IP Legal Secretary ("IP Specialist") to provide administrative and patent prosecution support to the Firm's Electrical/Mechanical (E/M) Patent Prosecution Practice Group. This position reports to the Senior Manager of Prosecution Practice Group.

Primary Duties and Responsibilities:

  • Support all areas of patent prosecution from preparation and filing of new patent applications through allowance, and all prosecution filings in between.
  • Maintain attorney docket to monitor PTO deadlines, client deadlines, and attorney calendars to ensure that action due dates are timely met.
  • Schedule appointments for timekeepers, organizing, updating and maintaining electronic filing systems of professional, administrative and prosecution case files.
  • Prepare client reporting letters.
  • Maintain current knowledge of U.S. filing procedures and rules relating to patent prosecution.
  • Keep abreast of firm and client procedures.

Qualifications:

  • 5 years of experience in an IP legal secretarial role.
  • Experience and/or education in patent prosecution is required.
  • Proactive, with ability to anticipate attorney and client needs.
  • Superior communication and writing skills.
  • Outstanding interpersonal skills, including the ability to resolve conflicts with minimal direction.
  • Ability to prioritize and handle multiple tasks and projects.
  • Possess a high degree of professionalism and confidentiality.
  • Japanese or French language skills a plus

Ability to work remotely, after initial training period.

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