Current jobs related to Office Manager - Lannon - Lewis & Clark Capital

Lewis and Clark Capital, a St. Louis-based Private Equity firm, has an opening for an Office Manager of a portfolio company. This person is the go-to person providing strong, reliable support for all aspects of office operations. We’re looking for an Office Manager who has excellent organizational skills and a personable disposition to keep us thriving as we embark on our next phase of growth.

The current business is centered around one manufacturing facility which has significant available capacity for growth. They are a contract manufacturer of liquid, crème, lotion and paste chemical formulations and serve industries such as OTC, personal care, household chemical, automotive appearance and industrial.

• 5+ years of experience in office management
• Familiarity with accounting software and strong skills in Excel.
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• Perform successfully in a fast-paced environment, able to transition between tasks quickly and effectively.
• Must be hands-on, diligent, disciplined and operate with a strong sense of ownership and accountability.
• Willingness to be on-site, Monday - Friday

• Bachelor’s degree in any related field
• Bilingual, Spanish-speaking skills are a bonus

Accounting

• Manage and monitor the day-to-day cash flow operations through accurate and timely entering of Accounts Payable and Accounts Receivable.
• Completes all month-end procedures including reconciling all bank statements, posting to the general ledger, reconciling any errors, and distributing Income Statements and Balance Sheets to the appropriate parties.
• Works with an outside accounting firm to close out year-end statements
• Monitors monthly budgets and provides updates throughout the month to ensure adherence to budget constraints.
• Acts as part of the Quality Improvement board to evaluate Facility and Product Improvement Projects (FIP and PIP). Provides financial evaluation of the impact of projected improvement projects.
• Pulls payroll reports from HRIS and completes GL entry

Human Resources

• Manages all functions related to full-time hiring including but not limited to interviewing, hiring, training, performance reviews coaching and disciplinary actions.
• Coordinates new-hire procedures, including organizing employee orientation, creating new employee files, administering employee handbooks, and ensuring all necessary paperwork is properly filled out and submitted to appropriate persons
• Maintains employee files, records of insurance coverage, and employee transactions, such as hires, promotions, transfers, terminations, and/or any other employee change of status.
• Updates payroll records by reviewing and approving changes in withholdings, exemptions, insurance coverage, savings deductions, and any other employee change of status.
• Maintains all payroll related documents required by all governmental agencies
• Monitors quarterly tax filings.
• Maintains all Workman’s Compensation records and files all work-related injury reports and maintains an accurate and up-to-date OSHA log.
• Manages benefits programs including all insurances offered to employees, 401K, Cobra, HSA and FSA programs
• Assists employees with benefits-related inquiries and ensure timely enrollment and changes. Ensures compliance with all federal, state, and local employment laws. This includes conducting investigations, maintaining records, and representation at hearings (WC, OSHA, or unemployment).
• Manages employee drug testing (CDL requirements).

General Office

• Manages outside IT support including hardware purchases, software development and implementation, phone system and other office equipment service needs.
• Manages company insurance including Property and Casualty, Workman’s Compensation, Liability, Vehicle, etc.
• Manages and maintains CDL license and compliance
• Confirms price and production quantity by comparing customer's blanket orders to the sales quote, enters blanket orders accurately and sends order confirmation to customers.
• Provides work orders to Production Specialist for scheduling and runs open orders status report at beginning of the month; coordinates and verifies accuracy of open orders report with production schedule.
• Manage all contractor relationships
• Attends all sales meetings, quality control meetings, FIP & PIP meetings, etc.