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Facilities Coordinator

3 months ago

New York, United States Public Health Solutions Full time $51,035
Job DescriptionJob DescriptionCompany Overview:

Public Health Solutions (PHS) is a 501(c)3 non-profit community-based organization (CBO) that has existed for 70 years to improve health equity and address health-related social needs (HRSN) for historically underserved marginalized communities. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org.

Program Description:

PHS administers WholeYouNYC (WYNYC), a coordinated community resource network that builds trustworthy and reliable pathways between healthcare providers, health plans and CBOs providing critical resources in the community that address the social drivers of health. WYNYC brings together over 100 organizations offering various programs – such as food, housing, employment, health insurance, and sexual health services – across all five boroughs. These services and programs make it possible for New Yorkers to live their healthiest lives and ultimately reduce health disparities and advance health equity. To date, our network has already impacted thousands of lives through community partnerships and referrals, generating millions in estimated healthcare savings.

New York State (NYS) recently announced the availability of $500M statewide to support Social Care Network (SCN) lead entities responsible for coordinating social care delivery in various regions across the state. Public Health Solutions (PHS) and our WYNYC network were awarded the role of regional SCN for Brooklyn, Manhattan, and Queens.

This is a grant-funded position ending March 31, 2027.

Position Summary:

We seek an experienced individual with a background in the Facilities field and is able to manage the day-to-day operations of the Social Care Network within the NYC area.

Specifically, the Facilities Coordinator will:

  • Provide administrative support to the PHS staff.
  • Schedule meetings.
  • Assist the reception desk with incoming calls, greeting visitors and directing vendors.
  • Assist in doing purchase orders for the SCN team.
  • Monitor the Facilities ticketing system on a daily basis.
  • Monitor the daily attendance for PHS staff coming into the office.
  • Must be able to travel to multiple PHS sites. Manhattan, Queens, Brooklyn.

Qualifications and Experience:

  • High School Diploma or equivalent
  • 2 years of administrative assistant experience

Desired Skills:

  • General Office skills, use of copiers, printers and computers.
  • Ability to perform multiple tasks and projects, and demonstrate patience and professionalism in a busy work setting.
  • Must possess good verbal and written communication skills.
  • Ability to identify and offer solutions when needed to ensure smooth office operations.

Benefits:

  • Hybrid Work Schedule.
  • Generous Paid Time Off and Holidays.
  • An attractive and comprehensive benefits package including Medical, Dental and Vision.
  • Flexible Spending Accounts and Commuter Benefits.
  • Company Paid Life Insurance and Disability Coverage.
  • 403(b) + employer matching and discretionary company contributions.
  • College Savings Plan.
  • Ongoing training and continuous opportunities for professional growth and development.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.

We look forward to learning more about you

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.


Monday-Friday 9:00am-5:00pm
35 hours per week