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Specialist, Cash Application

2 months ago

Vernon Hills, United States COLE-PARMER INSTRUMENT COMPANY Full time
Job DescriptionJob Description

Job Title: Specialist, Cash Application

Reports To: Manager, Credit & Collections

Position Location: Vernon Hills, IL

FLSA Status: Non-Exempt

Position Summary: Processes high volume of cash application accurately and on a timely basis using multiple ERP Systems. Interacts with the credit correspondents, International, and staff accountant to resolve payment discrepancies and cash reconciliations. Uses credit card terminal to process manual credit card authorizations. Uses Excel to balance daily cash receipts. Assumes any assignments or special projects, which are of cash application nature.

Key Responsibilities:

  • Processes incoming payments: Lockbox, ACH/EFT, Credit Cards, Live Checks and Wires.
  • Download Daily Bank Reports for all entities.
  • Reviews all lockbox deposits. Processes unmatched payments.
  • Processes and post ACH/EFT payments in multiple ERP Systems.
  • Processes and post credit card payments for all entities.
  • Deposit live checks for all entities.
  • Able to use multiple ERP systems.
  • Processes international wires submitted by the credit correspondent.
  • Balances daily cash receipts: ACH, Credit Cards, Live checks, Wires and Netting receipts for all entities.
  • Processes all write-offs and “Apply” submitted by credit correspondents.
  • Processes refunds and commissions to clear invoices.
  • Processes inter-company Netting payments.
  • Updates the Cash Receipts Tracking and Unapplied Wires Report.
  • Resolve unapplied cash by working with the Credit Department.
  • Work closely with the offshore team on daily cash posting issues.
  • Handles all written and telephone inquiries applicable to cash applications.
  • Coordinates with the staff accountant in identifying cash transactions and problems.
  • Writes and updates AR-Cash Application procedures.
  • Performs other duties as assigned.

Education:

  • Preferred associate degree in Accounting from an accredited higher learning institution

Experience:

  • 1-3 years Accounts Receivable/Cash Application experience

Minimum Qualifications:

  • Must possess excellent detail orientation and accuracy to process payments, balance daily cash receipts, and process inter-company Netting payments.
  • Must possess the organizational skills to process high volume of cash application on a timely basis.
  • Must possess the interpersonal skills to work as part of a team.
  • Must be computer literate and ability to learn and use multiple ERP Systems, Excel, Outlook and credit card terminal.

This position has not been approved for Relocation Assistance.

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not an exhaustive list of all of the duties and responsibilities associated with it.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.