Administrative Assistant_Bismarck

WE DON'T CHEAT AT SOLITAIRE

Satellite Shelters, Inc., a leader in the mobile office and storage solution industry, is looking for an enthusiastic, dedicated, customer-focused and FUN individual to join our team in our Bismarck, ND branch. This is a temporary position that could potentially develop into a Full-time role.

Satellite Shelters is a company that believes in treating our customers and employees with honesty and integrity. If you are someone who does the right thing, even when no one is looking, then we want to talk to you

Position Summary:

60 % - Administrative: The position partners with the Operations Manager in the daily administrative duties of the branch. This position monitors records and filing, types up documentation, schedules and coordinates service calls, and monitors completion of service work orders.

40 % - Receptionist: Responsible for monitoring the phone system in a group setting and providing customer assistance. Responsible for managing the business office as it relates to service which also could include other operations and sales functions, confirming customer schedules, and scheduling service calls.

Administrative:

• Schedule and organize service calls, vendors and inside service techs in response to rental clients.
• Submit documentation for 811 utility locate requests online.
• Submit request for oversize permits to ND DOT office online or phone.
• Utilize computer software such as Microsoft Office Suite and NAV.
• Acts as liaison to other departments and outside agencies.
• Handles confidential information.
• Works independently and within a team on projects.
• Types general correspondences, memos, charts, tables, etc.
• Proofreads copies for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Assist with other clerical duties such as photocopying and faxing
• Perform other duties as assigned.

Receptionist:

• Answers incoming calls in group setting. Takes messages or fields/answers routine and non-routine questions.
• Greets and directs visitors and outside guest at times
• Monitor, organize, and prioritize a large volume of information and calls.
• Provide callers with information and follow-up.
• Receives, sorts, and forwards incoming mail and supply deliveries.
• Coordinates the pick-up and delivery of express mail services and couriers.
• Performs other duties as required

Supervisory Responsibilities:

No formal supervisory role.

Education and Experience Requirements:

• This position requires an Associate Degree and 1+ year of administrative assistant experience or high school diploma and 3+ years of administrative assistant experience.
• Degree in business preferred but not required.
• Shown ability to collaborate with other team members to accomplish tasks.
• Thoroughness and detail oriented.

Required Skills:

• Proficiency in MS Office Suite
• Strong written and verbal communication
• Excellent problem-solving skills
• Strong Interpersonal communications skills
• Schedule flexibility to respond to emergency situations
• Current driver’s license and ability to operate vehicles.

Physical/Mental Demands:

Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines. Position is largely sedentary; however, some filing is required. The ability to lift files, open filing cabinets and bend, sit or stand is necessary. Occasional walking through shop and service yard. Occasional driving may be required.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Powered by JazzHR

7vFWRVT0WO