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Building Superintendent

2 months ago

New York, United States The New York Public Library Full time
Job DescriptionJob DescriptionDescriptionOverview
The Facilities department is tasked with keeping all NYPL locations safe, clean, comfortable, and welcoming for our patrons and staff.  The Building Superintendent coordinates the daily operation and maintenance of their assigned building. This includes organizing, distributing, and verifying the work of the maintenance and custodial staff and participating in their training. They also manage vendor and contractual service performance.  The position requires diligent recordkeeping and other administrative duties related to maintaining an efficient and professional Facility Operations team. 
We are looking for someone we can count on to:
Own:
  • All aspects of maintenance and cleaning operations at Jefferson Market Library.
  • Supervision of the performance of Facilities staff.
  • Completion of building audits to ensure compliance with accepted Library standards.
  • Staff scheduling; assigns and inspects work to ensure the highest quality results.
  • Emergency response to weather events and systems failures; organize snow removal, grounds maintenance, and site-specific tasks.
Grow:
  • Staff skills and knowledge in cleaning methods and techniques, and on the use of chemicals and machinery.
  • Inventory and cost controls to effectively manage resources and supplies needed to operate the facility.
Learn:
  • How the Facilities Department interacts with other divisions and departments.
  • How to improve critical work functions and efficiencies in operations. 
  • Diversify your knowledge of building operations, including mechanical and life safety systems.
Improve:
  • The ability of NYPL to provide Library Patrons and Staff a safe and welcoming environment.
Some expectations for this role are that within:
1 month, this person will:
  • Understand how the library is organized and physically laid out
  • Understand the specific goals and role of the Facilities Operations team in relation to other departments
  • Know their departmental contacts
  • Perform daily building inspections
3 months, this person will:
  • Serve as a primary point of contact for events
  • Participate in event planning meetings
  • Develop logistical plans
  • Oversee implementation of schedules for daily and periodic services 
  • Resolve scheduling problems
6 months and beyond, this person will:
  • Operate and maintain the assigned location
  • Train staff on proper cleaning techniques and procedures 
  • Perform inspections and assessments independently
  • Develop, implement, and monitor a comprehensive preventative maintenance program
Responsibilities
  • Make daily inspections of the premises and closely liaises with the Chief Librarian and other building staff
  • Report building mechanical issues and suggest solutions
  • Maintain building and equipment in proper working condition
  • Order and maintain inventory of supplies for maintenance and cleaning
  • Liaise with outside contractors and inspectors as needed
  • Special assignments; determine crew sizes, cost estimates, and ensure projects are completed promptly
  • Must be able to respond to emergencies on a 24-hour basis
  • May be assigned to perform related duties at other facilities
  • Perform related duties as required

Required Education, Experience & SkillsRequired Education & Certifications
  • High School Diploma or its equivalent
  • Successful completion of advanced courses in plumbing and/or electrical skills and substantial successfully demonstrated experience in the operation and maintenance of large-scale heating, ventilating, and air conditioning equipment.
  • Must have FDNY Q-01 Certificate of Qualification for Refrigerating System Operating Engineer
Required Experience
  • Substantial experience in maintaining building inventory, implementing and administration of preventive maintenance programs, and preparation of work schedules for maintenance staff
  • Must be able to respond quickly and tactfully to emergency situations. 
  • Substantial experience in the monitoring and coordination of building renovations
  • 3 years of successfully demonstrated maintenance experience

Required Skills
  • Thorough knowledge of established practices and procedures for operating building equipment including the ability to resolve mechanical equipment problems
  • Strong computer skills, must be able to read blueprints and have a working knowledge of a building monitoring system
  • Demonstrated knowledge of industry standard cleaning methods and procedures, materials safety handling, and experience ordering and maintaining supplies and equipment
  • Excellent oral and written communication skills, including the ability to maintain logs and prepare written reports.
  • Successfully demonstrated ability to give clear verbal instructions and prepare clear written instructions, memorandums, and vendor specifications.
  • Successfully demonstrated ability to deal tactfully with staff and the public.

Managerial/Supervisory Responsibilities
  • Project management responsibilities for maintenance projects
  • Supervises porters and maintainers
  • Key partners: Associate Director, Midtown Campus, Sights and Services Staff, Events Personnel, Safety Department, Energy Department
  • Must respond to emergencies after hours
  • Perform related duties as required

More...Core Values
All team members are expected and encouraged to embody the NYPL Core Values:
  • Be Helpful to patrons and colleagues
  • Be Resourceful in solving problems 
  • Be Curious in all aspects of your work
  • Be Welcoming and Inclusive
Work Environment
  • Public Service Library
  • Outside Environment
Physical Duties
  • Lifting requirements - Yes, ability to lift up to 50 lbs
  • Travel requirements - Local NYC
  • Valid driver’s license and a clean driving record
Pre-Placement Physical Required?
Yes

Union/Non Union
Non-Union

FLSA Status
Exempt

Schedule
  • Monday - Friday 9:00 am - 6:00 pm
  • Evenings and weekends as necessary

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library Salary Statement
At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.
Union Salaries are determined by collective bargaining agreement(s).