Administrative Assistant

A Carter Lumber Administrative Assistant is responsible for providing administrative support which includes financial reporting, bookkeeping, accounts payable and accounts receivable.  Ensures that the process is running smoothly.  A strong belief in the mission and goals of the company are necessary to this position. 

Requirements

• Previous administrative experience
• Ability to use strong judgment in analyzing, troubleshooting and evaluating problems
• Excellent written and oral communication skills and ability to prioritize
• Experience working with numbers and resolving discrepancies
• Friendly, outgoing personality
• Working knowledge of Microsoft Office including Outlook, Word and Excel

Responsibilities

• Administrative Duties

            Performs various administration functions including reporting, filing, faxing and shredding.  Ensures that all mail and faxes are received and routed to proper parties in a timely manner.  Responsible for collecting sales tickets throughout the day.  Manages proceeds from vending machines and orders office supplies.  Keeps files updated and creates new files as needed. 

• Accounts Receivable                                                    

Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports.  Files purchase orders after verification is complete. 

• Sales Support

Reconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests.  Assists customers with credit questions and invoice documentation.  Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete.  Verifies pricing per contract and reviews deliveries that are on hold.    

Physical Aspects

• Ability to spend long periods of time on the phone
• Ability to sit for long periods of time
• Ability to type

Equipment Used

• Personal computer and various software
• Copier, fax machine and other office equipment

Benefits Provided (for full-time employees):

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Disability Insurance
• Life Insurance
• Employer-matching 401(k) Plan
• Military encouraged to apply

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