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Accounts Receivable Specialist
3 months ago
Are you looking for a long-term career with a dynamic, exciting and growing company? Attractive employee benefits, competitive rates of pay and promotional opportunities demonstrate Primera’s commitment to rewarding, developing and retaining its team. If this speaks to you, we’d love to receive your application
Primera is a multi-award winning home interiors company with operations in Arizona, Colorado, Nevada, California and New Mexico. We offer a wide range of branded cabinetry, countertops, flooring, wall tile and window coverings together with comprehensive design and installation services. We are committed to providing high quality service to new homebuilders, home centers, independent designers, commercial developers and retail customers.
The Accounts Receivable Specialist is responsible for accurately billing customers, for revenue and expense recognition in conjunction with order closing and accurate and timely application of cash receipts. This role will own the collection of overdue funds from customers, which includes account reconciliation and a variety of collection techniques, legal claims, and the selective use of outside collection services. This role will have a significant impact on the Accounting team and the day to day success of the business.
PRIMARY DUTIES AND RESPONSIBILITIES
1) Review Enterprise Work Order reports daily and bill customers based on completed job status.
2) Verify customer PO, work order, or field purchase order matches billing amount.
3) Gather and prepare all necessary documents (ex: PO, releases, super sign offs, etc) needed to submit billing and create manual invoices for builders requiring specific billing formats.
4) Inputs and submits job information into Prelien software within
5) Work with other internal departments to communicate and resolve billing issues.
6) Submit invoices to customers according to builder cut offs and requirements to ensure maximized cash receipts.
7) Provide cash receipts forecasts to Credit Manager weekly (or as needed);
8) Contact customers regarding overdue accounts and determine reasons for non-payment;
9) Work with customers to resolve any outstanding items to ensure invoices are paid as quickly as possible.
10) Research and reconcile past due balances.
11) Apply daily cash receipts.
12) Scan a copy of deposit details including check copies and application backup.
13) Monitor all customer back charges and verify and obtain approvals for write off.
14) Scan and attach copies of all invoices to the orders inside ERRM.
15) Recommend when accounts be escalated to a collection agency.
16) Provides Credit Manager a detailed analysis of all amounts > 60 Days for AR Review meetings and presents the details during the meeting.
17) Gather credit reports, trade references, etc for all new credit applications for Credit Manager review;
18) Verify tax exempt and contractor’s license status on new and existing customers;
19) Performs necessary errands as needed i.e. filing, daily bank deposits, post office, etc.
20) Performs other duties as assigned
KNOWLEDGE, SKILLS AND ABILITIES
1. High school diploma or equivalent (GED). Continuing education courses in accounting preferred.
2. Minimum 5 years billing and collections experience. Working knowledge of basic accounting processing helpful.
3. Computer experience in data entry and report generation. Strong Excel skills required. Working knowledge of PC-based accounting software helpful.
4. Very good interpersonal, written and verbal communication skills.
5. Very good organizational, accuracy and attention to detail skills.
6. Must maintain high standards of confidentiality.
