Defense Accounting

Job Title: Defense Accounting & Contracts Specialist

Place of Performance:

Hybrid Remote Position, with onsite requirements in Vienna, VA, 3 days a week.

• Remote hours may be performed in one of the following states only: Virginia, Maryland, Washington, D.C.
• Applicants must live in a commutable distance to the Vienna, VA office.
• Full-time hours are flexible but must overlap M-F 9a-12 noon.

Job Summary:

Cipher Tech is seeking an experienced full-time defense accounting and contracts specialist to join our growing finance team. We are looking for an extremely proficient computer user who has specific bookkeeping experience using QuickBooks Online. Applicants must have at least 5 years of experience working within a defense contractor and have a thorough understanding of Defense Contract Audit Agency (DCAA) accounting practices for cost-type contracts.

The Defense Accounting and Contracts Specialist will join an existing part-time bookkeeping and payroll team and execute across all facets of corporate accounting to include QuickBooks - G/L, Banking, AR, and AP roles. Additionally, this employee will be responsible for financial contract management, tracking ceiling/funding burn-rates, and requesting and negotiating contract mods with the support of the owners, legal, existing bookkeepers, and outside financial consultants.

Supervisory Responsibilities:

• Manage day to day workload of part-time bookkeepers and payroll specialists and coordinate overall department resources and deadlines.

Duties/Responsibilities:

• Accounting
  • Become familiar with the tasks of our existing bookkeepers, augment the team, and create redundancies in the areas of QuickBooks - G/L, Banking, AR, AP and payroll.
    • Act as a check to other bookkeepers to ensure seamless customer invoicing, transaction posting, report generation, payroll and expense classification.
    • Act as a backup to electronic timesheet reviewers across the company
    • Act as a backup to those preparing and processing bi-weekly payroll
    • Act as a backup to those who prepare recurring payroll journal entries using established templates
    • Reconcile company time data with Prime Contractor time data used to generate invoices, as needed.
    • Assist with finance-related HR activities (i.e. creating payroll accounts for onboarding employees, reconciling medical deductions with our benefits platform and handling mid-year qualifying event changes), preparing OFCCP salary reports.
  • Assist with benefits administration, new hire onboarding, and auditing tasks in conjunction with current bookkeepers, HR, and security staff.
  • Disseminate information to the owners, bookkeepers, and authorized outside consultants on an as needed basis.
  • Consult with outside tax accounting firms and government auditors.
  • Establish working relationships with administrative departments: Recruiting, Purchasing, Travel and HR as well as with program managers.
  • Create and maintain management reports - such as project profitability, productivity standards for technical staff and more.
• Contracts
  • Mange our FFP, FFP-LOE, T&M, and Cost+ prime and subcontracts (from a financial perspective).
    • Track ceiling, value, utilization, and POP requests and modifications.
  • Manage our subcontractors (from a finical perspective)
    • Work with legal to issue funding modifications to our subcontractors as it relates to ceiling, value, utilization, and POP.
  • Disseminate information to the owners, bookkeepers, and outside consultants' information about the above on an as needed basis.
  • Review and update contracts policies and procedures.
  • Track and shepherd subcontracts, teaming agreements, NDAs, leases, and other contracts between the subcontracts administrators of our partners and Cipher Tech legal.
  • Consult with USG auditors (DCAA and otherwise), legal counsel, and other outside consultants.
• Performs other duties as assigned.

Required Skills/Abilities:

• Must be a US Citizen (no exceptions).
• Must have held a US Government security clearance (Confidential, Secret, or Top Secret) within the past 10 years and be willing to have that clearance re-activated if necessary.
• Must possess outstanding organizational skills and pay extreme attention to detail.
• Must maintain availability to enter data for review and/or spot-check payroll bi-weekly throughout the calendar year. (Bi-Weekly payroll)
• Must be familiar with defense contract / subcontract management
• Must be proficient with QuickBooks Online
• Must be proficient with using technology to include VPNs, Remote Desktop, Outlook/Excel, secure computing practices, etc.
• Must possess a fundamental understanding of DCAA accounting principles for cost-type contracts.
• Must possesses a fundamental understanding of how Defense and Intelligence rate-buildups work.

Education and Experience:

• Must have Bachelor's degree in finance, accounting, business, or another related field.
• Must have 5+ years' experience with required responsibilities as defined.

Benefits:

• Mission focused work environment
• Subsidized medical/dental/vision insurance
• HSA contributions
• 401k matching
• Holiday and Paid Time Off (PTO)
• Monthly WAN parties & quarterly events
• Flexible hours

Remote work is not an option. We do offer relocation assistance. Please see our careers page or inquire with your recruiter about the terms and conditions.

Vaccination Notice:

Please be aware that you are applying for a position to work as a federal contractor. As such, Cipher Tech will require, and your employment will be subject to, such vaccinations as are required by federal, state, and local law requirements.

ABOUT US

At Cipher Tech Solutions, Inc. (Cipher Tech), we take great pride in supporting some of the most mission critical work in the Department of Defense and the Intelligence Community. The majority of our company is comprised of extremely talented engineers and developers who write production tools in direct support of one of two missions: digital forensics and malware reverse engineering.

Digital forensics is the practice of extracting and processing evidence from computers, phones, tablets, cameras, flash-drives, and just about any other form of digital media. The results of our work are then used to support federal and military law enforcement, counterintelligence, and counter-terrorist activities.

Malware reverse engineering is the practice of analyzing, oftentimes extremely advanced, malicious code. The goal of a reverse engineer is to understand how the malicious code works and determine facts such as: how did it infect the victim's computer, what kind of information it is seeking to steal, how is it communicating with the author (actor), and who that actor might be working for.

Important:

Be aware that you are applying for a job that requires a U.S. Government Security Clearance.

If you do not already hold a US government security clearance, we do have the ability to sponsor you for one, however be advised that this can be a multi-year process.

The U.S. government will not issue security clearances to current or recent users of illegal drugs. On your application to us, you must acknowledge that you have not engaged in any illegal drug use within the past twelve months (illegal drug use includes, but is not limited to, the use of illegal substances, the misuse of prescriptions, the misuse of over-the-counter substances, and the use of medical or recreational marijuana that may be deemed legal at the state level but is still considered illegal by the federal government).

NOTE: CIPHER TECH WILL NOT DISCRIMINATE AGAINST ANY QUALIFIED APPLICANTS WITH A DISABILITY, INCLUDING ILLEGAL DRUG USERS WHO HAVE RECENTLY SOUGHT PROFESSIONAL TREATMENT FOR A DRUG PROBLEM.