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OPSF Kids Club Program Coordinator

4 months ago

Omaha, United States Omaha Public Schools Foundation Full time
Job DescriptionJob Description

Job Description

We are looking for a dedicated individual who wants to make a positive impact on the lives of children and families. The ideal candidate will have a passion for working with children, a strong attendance record, and a commitment to providing school-age children with safe, fun, quality programming to start and end their school day.

The Program Coordinator, under the supervision of the Program Director, is responsible for overseeing Kids Club before and after school programming at assigned OPS elementary schools. This includes (but is not limited to) conducting daily site visits at assigned elementary schools, managing staff (scheduling, training, payroll, etc.), assisting at sites as needed, ensuring that sites are operating in accordance with State of Nebraska licensing regulations and Omaha Public School Foundation policy, managing daily operations of sites, working with stakeholders, managing enrollment, and much more.

Qualifications and Education Requirements

  • Associates Degree in education field preferred or High School Diploma
  • Minimum of five years of experience working with school-aged children
  • Minimum of five years of experience in working in a community- based organization that provides programming that serves people of varied ages and backgrounds, to include three years of lead or supervisory experience.

Job Type: Part Time (25 hours a week)

Salary: Hourly, $22.50-25.00 per hour based on experience

Work location: Omaha Public Schools Foundation office & designated OPS Elementary schools

Essential Job Functions

  • Conducts daily visits at assigned OPS elementary schools, during before and after school care, to ensure the operations at each location are running smoothly and are maintaining compliance of State of Nebraska licensing regulations; assists at assigned elementary schools as needed; directs work, trains staff in operations, policies, and procedures and onboards new hires.
  • Assists OPSF team in customer service functions in person, by telephone, by email, and by mail; provides information/assistance regarding program services, activities, procedures, fees, or other related topics; responds to routine and escalated parent complaints/concerns, investigate problems, and initiate problem resolution; escalates to the Program Director if necessary.
  • Assist the Program Director in developing and implementing policies and procedures for the Kids Club programs and reviews the efficiency and effectiveness of operations, methods, processes, and procedures; designs and implements new and revised processes; and helps ensure that the organization complies with established policies and standards.
  • Supervises, directs, and evaluates assigned childcare staff; updates, maintains, and manages staff and student files; processes employee concerns and problems; counsels or disciplines as appropriate, up to and including recommendations for termination; completes employee performance appraisals; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets to process payroll.
  • Consults and communicates with various stakeholders including but not limited to, Omaha Public Schools, administration and staff, the OPS Foundation staff and other organizations to assist in reviewing operations and activities, resolve problems, receive and give advice and direction, and/or recommendations; volunteers for and assist with Omaha Public Schools and Foundation sponsored community events; attends meetings and provides information, reports, documentation, etc. as requested.
  • Prioritizes and schedules work activities to meet objectives; ensures that employees have the proper resources needed to complete assigned work; monitors status of work in progress and inspects completed work; consults with management team to assist with complex/problem situations and provide technical expertise; provides regular progress and activity reports to the Program Director as appropriate.
  • Works with Program Director to maintain budget for each site, as set by Chief Financial Officer, and determines what programs are implemented at all sites. As well as purchasing of food, drinks, and supplies as needed for sites.
  • Work in conjunction with billing to ensure all program fees are billed correctly and collected from participants in a timely manner.
  • Performs other duties as assigned by the Program Director.

Preferred Skills

  • Experience developing programs for children.
  • Computer skills
    • Word
    • Excel
    • Ability to learn childcare software.

License/Certifications

  • CPR/First Aid Certification required (can be trained)
  • Valid driver's license and proof of insurance

Performance Standards

Accountability

  • The employee demonstrates a sense of responsibility for completing tasks.
  • The employee establishes priorities appropriately, completing the most urgent/time-sensitive tasks.
  • The employee works independently, under limited supervision.
  • The employee plans effectively, anticipating issues and providing solutions to those issues, with ability to escalate as necessary to Program Director & Foundation leadership.

Ethical Behavior

  • The employee demonstrates integrity, honesty, and a sense of responsibility in their performance of all tasks.

Teamwork

  • The employee will be willing to function as a team and assist with tasks.
  • The employee will maintain a high-level of respect for each customer and co-worker, treating each as an individual.
  • The employee will actively seek opinions, feedback from others, and provide respectful feedback in return.

Effective Communication

  • The employee conveys information, as appropriate, to all individuals, including supervisor and co-workers.
  • The employee uses clear, concise language to provide timely and accurate written and oral communication.

Time Management

  • The employee completes assigned tasks on time.
  • The employee will report to work at their scheduled time and if unable to report, will communicate with their supervisor with adequate notice.
  • The employee will respond to inquiries by customers and/or co-workers within 24 hours (during operating hours).
  • The employee will manage their team, ensuring they meet attendance requirements and complete tasks/projects in a timely manner.

Customer Service

  • The employee is professional in communication with customers and co-workers, exercises sound judgement, and represents the Foundation positively.
  • The employee will be flexible in response to customer and co-worker needs.
  • The employee will be friendly, responsive, and welcoming to all they provide service to.

Performance Aptitudes

Data Utilization

Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgement in determining time, place, and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.

Human Interaction

Requires the ability to act as a first-line supervisor, including instructing, assigning, and reviewing work, maintain standards, coordinating activities, and evaluating employee job performance.

Equipment, Machinery, Tools, and Materials Utilization

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude

Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.

Functional Reasoning

Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgement to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning

Requires the ability to exercise judgement, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

EEO Statement

The Omaha Public Schools Foundation is an equal opportunity employer.

The Omaha Public Schools Foundation does not discriminate based on race, color, national origin, sex, religion, age or disability in employment or the provision of services.



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