Executive Assistant, Jr., Mid. or Sr.-Level

3 months ago

Southeast, United States Strategic Insight, Ltd. Full time
Job DescriptionJob Description

Strategic Insight, Ltd. is seeking an Executive Assistant, Junior Level, Mid-Level or Senior-Level (Staff or General Associate) to support our NAVY client. The successful candidate will possess a solid background in executive level administrative support for NAVY or DoD leadership . The client site could be at the Washington, DC Navy Yard or Crystal City, Arlington, VA.

Mandatory Requirement: Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required.

Strategic Insight, Ltd., established 1985, is committed to sustaining excellence and quality growth across our workforce as we strive to improve our clients’ services and products. Strategic Insight staff members enjoy opportunities for growth and are provided with robust benefits from healthcare and 401K to merit bonuses. This position will give you the opportunity to make a positive impact within a collaborative team environment.

Responsibilities include but are not limited to:

  • Report to IWS senior office leadership,
  • Schedule, coordinate and facilitate meetings for senior office leadership and team members as required,
  • Book meetings and rooms, book and submit travel orders for senior program office staff,
  • Assemble, route, and track program document packages for review and approval,
  • Ensure visit requests submission in support of meetings,
  • Assist in classified document control and safe inventory,
  • Assist in onboarding actions for new hires, to include coordination and tracking of paperwork for IT accounts and assets,
  • Maintain staff directory and phone tree for emergencies,
  • Coordinate with security staff and maintain roster for end of day checks, and
  • Other duties as assigned.

Success for working in this position looks like:

  • MS Office (Word, PPT, Excel, Outlook) and/or Office 365 (MS Teams, SharePoint Online) proficiency,
  • Experience with formatting and proofing official DoN correspondences,
  • Experience with Defense Travel System (DTS),
  • DoD or NAVY experience is preferred,
  • Active Secret clearance,
  • Attention to detail and accuracy in completing assignments,
  • Ability to effectively communicate and work with others at all levels, as a team member,
  • Ability to work with sensitive and confidential information,
  • Self-starter, goal-oriented individual who provides timely feedback on progress made on assignments,
  • Excellent organizational skills; ability to prioritize and coordinate multiple tasks, and
  • Excellent oral and written communication skills.

Education:

• High school diploma.

Team Culture:

Diversity: All staff members are expected to accomplish their work in a businesslike manner, and always be courteous toward all other staff members, clients, business associates, guests, and visitors. All staff members should be treated in a manner free from bias, favoritism, and any form of illegal discrimination.

Ethics: All members of Strategic Insight should be marked by a commitment to excellence, professional integrity, self-discipline and wise judgment. Our employees reflect this by attention to detail, comprehensive staff work, and honorable behavior.

The above information has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the employee assigned to this job.

Strategic Insight, Ltd. is an equal opportunity employer. We are committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination on the basis of race, color, age, gender, religion, national origin, disability, protected veteran status, or any other class protected by applicable state or federal law.

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