Assistant Project Manager AZ

Job purpose

The Assistant Project Manager (APM) is responsible for providing technical project planning, management and oversight for key initiatives and implementation projects, ensuring first that these initiatives and projects are closely aligned with our clients and Mountain West Consulting strategic priorities, and second, that these initiatives and projects are completed on-time, within scope and budget and with an extremely high quality of deliverables. The APM will ensure the optimum mix of cost, schedule, performance, and system supportability throughout the life cycle (design, development, testing and evaluation, production and disposition) of each program and will analyze alternative problem solutions and present a case for the recommended solutions with a detailed analysis of risks and return on investment. The APM leads and manages projects and program initiatives and production application support in support of our clients and Mountain West Consulting mission, international objectives, and other business functional areas. They act as a project management technical lead and business analysis subject matter expert and is responsible for working with our clients and Mountain West Consulting business functional areas to deliver technical solutions in the form of new and enhanced member service applications. The STP manages all phases of service delivery including: analysis and design, configuration and build, testing and training, and deployment of solutions and will be accountable for all aspects of project management including all project resources (including partners/subcontractors), project planning, scheduling, risk management, scope management, internal and external communications, status reporting, and resource management (internal and partners).

Duties and responsibilities

The following are intended to be examples of the responsibilities for the person in this role. This position description is not intended to be complete or all-­-inclusive and does not preclude management from assigning other or related functions if such functions are a logical assignment for the position.

· Evaluates complex situations using multiple sources of information filters, validates and interprets dynamic material

· Manages and appropriately escalates delivery impediments, risks, issues, and changes associated to the product development initiatives

· Ability to lead and motivate cross-functional teams and interact with all levels

· Analysis, planning, developing requirements documents, building functional models, developing procedures, developing functional architectures, and other related management and technical duties

· Assigns and monitor work of technical personnel, ensuring that project steps are in alignment with business objectives, on-time and within budget

· Creates a method of change management including ownership of a documentation, communication plans, process training, etc.

· Defines project scope, deliverables, roles, and responsibilities in collaboration with stakeholders and business partners

· Defines, acquires, and allocates budget, staff, and other resources necessary to accomplish the goals and/or objectives of the program group/function and monitors performance across resource channels

· Designs and implements processes to monitor and control resources, budget, risks, and value to Business Objectives

· Establishes, plans, and executes major milestone reviews and decision gates to complete the program and project life cycle. Ensures all the required products are produced and reviewed, including the technical leadership of requirements management, design, implementation, system integration, verification, test, quality assurance, delivery, operations, and sustainment of the technical solution

· Evaluates technological choices (network/hardware related and technology/code related) by querying providers and understanding enough about implications to make choices for the organization that have an appropriate balance between cost /benefit today and future implications and limitations

· Excellent verbal and written communication skills and the ability to interact professionally with a diverse group, developers, product owners, and subject matter experts

· Exercises broadly delegated authority for planning, directing, coordinating, administering, and executing many routine and complex projects/programs.

· Identifies, clarifies, and communicates project vision, goals and objectives and how these ties into, support or impedes organizational strategic objectives

· Manage scope throughout the project duration. Maintains accurate program estimates, timelines, project plans, status reports

· Manages and tracks team velocity, financials, and other KPIs in relation to the plan and published progress reports

· Possesses high level understanding in the areas of web application programming, content management systems, API, database, and system design

· Provide process improvement recommendations based on best practices and industry standards

· Resolves conflicts by demonstrating leadership and appropriate decision-making competencies

· Responsible for complex program management tasks and development of standards and processes for scheduling, administration, and accounting.

· Understands, tracks, and articulates issues / risks / action items; work with responsible owners to address the items on a timely basis; update the appropriate stakeholders as needed

· Other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

· Bachelor’s degree in Architecture, Engineering, Construction Management, or related field is required. An advanced degree is helpful. An equivalent combination of education and experience may be substituted

· Must possess a valid driver's license and clean driving record.

· Must pass a State and Federal criminal history/security pre-employment background check.

· Must pass pre-employment drug screen.

· 2 to 5 years of Project Manager experience with gradually increasing responsibilities and a demonstrated understanding of Project Management processes, artifacts, and tools.

· Experience with the construction of a pipeline. Design, maintenance, and construction experience building pipelines. Linear experience.

· Familiar with industry practices and permitting requirements for pipeline design and construction.

· Must have ability to deal effectively with a wide variety of project-related matters.

· A track record as a coach, mentor, and developer of talent

· Ability to independently manage the operational aspects of ongoing projects and serves as liaison between project management and project team

· Requires the ability to guide, direct and coordinate the work of multiple activities at the same time.

· Excellent organizational skills, ability to plan projects and jobs, prioritize work and meet deadlines.

· Must be a dynamic individual who is client-oriented while keeping the company’s interests in mind.

· Experience with computerized project management tools (i.e. scheduling, job cost, bid analysis software packages)

· An ability to drive to big picture goals and milestones while valuing and maintaining a strong attention to detail

· Lead the development and implementation of a broad, coordinated set of plans and programs to meet the goals and priorities of the department.

· Participate in outside professional activities to maintain knowledge on developments in the field.

· Establish liaisons with universities and other comparable vendor users to keep abreast of status of computing and communications activities at these institutions.

· Continuously improve project management toolkits and methodologies used within IS&T.

· Provide expertise and consulting to project managers in the process of project management and in the softer skills of team dynamics, team building and group motivation.

· An ability to quickly identify and drive to the optimal solution when presented with a series of constraints

· Demonstrated ability in people management, strategic planning, risk management, change management, project management

· Excellent judgment, analytical thinking, and problem-solving skills

· Experience in business process mapping or operational redesign / improvement

· Experience working with quality management approaches, techniques, and principles to ensure quality

· Full understanding of software development lifecycle best practices

· Knowledge of both theoretical and practical aspects of project management

· Self-motivated individual that possesses excellent time management and organizational skills

· Regularly makes decisions and takes independent action on matters directly affecting strategic goals.

· Guides staff and project managers in learning and applying useful decision-making approaches.

· Provides leadership, vision and direction setting for both project team and business partners.

· Uses knowledge of mission and core strategy as a basis to develop specific objectives and goals.

· Viewed as an expert, highly sought-after resource, a key advisor to business partners.

· Acts decisively in critical situations or to circumvent a potential problem.

· Integrates own and others’ projects into the culture of the organization.

· Promotes a diverse work environment through education, training, and professional development opportunities within the department.

· Creates an environment that encourages innovation and risk taking.

· Partners with sponsors in understanding and creating opportunities and in making timely choices.

· Participates in strategy development

· Identifies, develops, and initiates innovations and solutions where precedents and procedures may not exist.

· Works cross-functionally to solve problems and implement changes. Analyzes decisions and actions for their support of the larger area's strategic direction.

· Works with senior management to resolve more complex problems.

· Strong cross-functional collaboration skills, relationship building skills and ability to achieve results without direct reporting relationships

· Strong oral and written communication skills and the ability to present a polished, professional, and diplomatic image to all stakeholders

· Strong sense of personal responsibility and accountability for delivering high quality work.

· Demonstrates superior collaboration skills and techniques which appropriately define alternate solutions; resolve conflicts; and create lasting, productive partnerships with clients.

· Fosters and manages productive relationships with executive level sponsors.

· Demonstrates superior inter-personal skills, conflict resolution, and negotiating skills.

· Ensures open communication across project teams.

· Handles broad-based, often complex, communication for internal and/or external audiences. Creates a forum and format for ongoing open communication within functional area or among departments.

· Defuses emotional charged situations and uses them to constructively build greater shared commitment to end goals.

· Promotes knowledge of team’s work to gain support for on-going and future initiatives.

· Provide mentoring, coaching and direction setting to team members and project managers.

· Ensure project team, staff and manager training and development.

Preferred Certifications

· Knowledge of Sage 300 and Procore

· Associate in Project Management

· Microsoft Project: Project Management tool

· PMI-ACP: Agile Project Management

· Certified Associate in Project Management (CAPM)

· OSHA 10/30 – Construction Safety course completion, additional training in electrical safety, vertical construction, LOTO

· Any related certifications preferred but not required