Contract Specialist
2 weeks ago
Job Description: Contracts Specialist Responsibilities:
- Coordinate with Marketing and other department staff on commercial and contractual administration issues for existing projects.
- Prepare invoices to customers for the achievement of contract payment milestones.
- Administer spare parts and special tools delivery (including intra-company coordination, coordination with suppliers, shipping arrangements) and acceptance by the customers.
- Administer customer-supplied parts delivery as well as return of non-conforming materials and follow up thereof (including intra-company coordination, coordination with suppliers, shipping arrangements).
- Monitor inter-departmental material control and management process to ensure timely delivery of rail cars, spare parts, and special tools to customers.
- Prepare contractual change order documentations/proposals for negotiations with customers.
- Work with contract manager/supervisor of existing projects in negotiations with customers on commercial issues and tasks.
- Assist in preparation and publishing of monthly, quarterly, and annual project reports to Company Executives and customers.
- Assist in Marketing and Business Development departments' preparation of proposals for Request for Proposals (RFPs).
- Assist in market research and data review and prepare reports and presentations.
- Participate in trade shows, conferences, forums and organized symposiums to represent company.
- Work with contract manager/supervisor of existing projects to prepare DBE, MBE, WBE reports to federal, state, and local authorities
Qualification:
- Associates or Bachelor’s(preferred) Degree with focus on Marketing or Business Management.
- Previous experience working in contract administration and/or project management preferred.
- Must be able to coordinate and execute administrative activities to effectively meet project deadlines.
- Must be capable of maintaining an orderly user-friendly electronic and paper filing system.
- Must be well-skilled in the use of Microsoft Excel, Word and Power Point.
- Must be comfortable reviewing cost and financial information to prepare spreadsheets and reports.
- Must be a self-starter, have strong problem-solving skills, good verbal and written communication skills, and strong will to meet required deadlines.
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