Project Specialist

1 month ago

Union City, United States LA TERRA FINA USA, LLC Full time
Job DescriptionJob DescriptionDescription:

The LTF Project Specialist will assist with the planning, scheduling, and progress reporting of various corporate

projects.


Role Metrics:

  • Project charters for LTF initiative created and managed.
  • Master project matrix developed and maintained including scope, resources, timing, risks, and status.
  • Updated and accurate project dashboard
Requirements:
  • Responsible for working with the project manager in the creation and management of project charters including the definition of project scope and deliverables.
  • Work with LTF Leadership to assign corporate priority designation to projects.
  • Analyze and provide schedule and resource recommendations to the Project Manager to ensure that functional and department schedules are aligned with master project schedule based on LTF corporate priorities.
  • Manage concurrent initiatives to balance resource availability while achieving corporate priorities.
  • Facilitate meetings to review projects and present critical path items, including risk and major schedule interfaces and status.
  • Coordinate project management activities, resources, and information
  • Work with responsible project manager to identify and define requirements, scope, and objectives in a project charter.
  • Ensure that projects are documented in the PLM system.
  • Create and maintain a master project dashboard.
  • Align resources and schedules based on LTF priority.
  • Break projects into doable actions with set timeframes
  • Assign tasks to internal teams and assist with schedule management.
  • Analyze, communicate, and escalate risks to project timelines and share potential solutions.
  • Report out on project progress, risks, and changes to priority, scope, resources, or timeline.
  • Act as the point of contact and communicate project status to all participants.
  • Consult with Project Managers to eliminate blockers.
  • Create and maintain comprehensive project documentation, plans and reports.
  • Capture project status notes/updates in PLM and other PM tools as required.

Role-based Competencies

  • Analytical Skills and Critical Thinking
  • Organizational Skills
  • Change Leadership
  • Cross functional communication

Background Requirements

  • Proven work experience as a Project Specialist or similar role
  • An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
  • Demonstrated organizational skills, including multitasking and time-management with the ability to meet deadlines.
  • Strong teamwork skills
  • Good communication and interpersonal skills capable of maintaining strong relationships.
  • Excellent analytical and problem-solving abilities. · Team-management and leadership skills
  • Documentation management and ability to use project management tools.
  • This will be a hybrid role with a minimum on-site 3 days per week

Physical Requirements

  • Frequently requires long period of sitting to perform the essential job duties.
  • Must be able to bend, stoop, pull and lift up to 10 lbs.
  • Close visual acuity to view a computer terminal, analyze reports, manage data and detail

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