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Business Office Manager

4 months ago

Coraopolis, United States Gateway Rehabilitation Center Full time
Job DescriptionJob DescriptionDescription:

Gateway Rehab has an outstanding opportunity for a Business Office Manager who is responsible for the administrative support for the Productivity Partners team which provides services such as EAP, Training, Coaching & Consulting.


This is a hybrid position with occasional travel. Ideal candidate will live within a 90-mile radius of the Greater Pittsburgh Region. Two days a week on-site at a Team Location.


This position also maintains and coordinates vendor payments and prioritizes active client life cycles. This position receives regular supervision and instruction.


Responsibilities

  • Organizes, maintains, and manages the administrative functions of the Executive Director of Productivity Partners and their direct reports.
  • Manages, coordinates, schedules daily agenda and manages minutes for meetings.
  • Manages vendor relationship and recordkeeping.
  • Prepares letters, reports, and other documents as assigned.
  • Maintain filing system and correspondence for Productivity Partners.
  • Develop and maintain digital filing system.
  • Provides accounting functions such as maintaining accurate reporting for expenses, etc.
  • Manages calendars for Senior staff, including making travel arrangements.
  • Administers mailings both physical and virtual for the department.
  • Coordinates on-site and virtual trainings.
  • Researches and Compiles information for reports and presentations
  • Drives special projects as assigned by supervisor.
  • Attends mandatory training and in-services.

Knowledge, Skills, and Abilities

  • Demonstrates a professional level of verbal and written communication while participating in meetings, answering emails, engaging in phone calls, and other correspondences.
  • Ability to critically think through problems from a solutions-based approach.
  • Proactive approach to problem solving and process improvement.
  • Interacts with clients in a compassionate manner consistent with our mission.
  • Ability to promote the importance of the programs and raise awareness across multiple communities.
  • Ability to communicate strategies to encourage clients to utilize the program and reduce the stigma associated with seeking assistance.
  • Ability to use multiple tools to collect and analyze data that tracks participation rates. evaluation outcomes and prepare reports for leadership.
  • Ability to maintain professional discretion in handling sensitive information and ensuring that all interactions with clients are kept confidential.
  • Ability to collaborate with others with diverse backgrounds and experiences.
  • Proficient with MS Office and other scheduling software applications.
  • Superior verbal and written communication skills.
  • Excellent customer service skills.
Requirements:
  • Associates degree or equivalent.
  • At least 3 years’ experience in an office management role.

Additional Requirements

  • Pass PA Criminal Background Check.
  • Obtain Child Abuse and FBI Fingerprinting Clearances.
  • Pass Drug Screen.
  • TB Test.

Work Conditions

  • Hybrid position with occasional travel to corporate offices or on-site customer locations.
  • Minimal physical demands.
  • Significant mental demands include routine decision making, continuous attention to detail and high mental and visual concentration.

GATEWAY REHAB IS AN EQUAL OPPORTUNITY EMPLOYER M/F/D/V