Admin Specialist, Training
3 weeks ago
BENEFITS:
All employees working a normal work week (30 hours or more) will enjoy a competitive benefits package for an energized workforce with options for you and your family, including:
· Paid time off · Paid holidays · 401(a) w/ employer contribution
· Health Insurance · Dental Insurance · Vision Insurance
· Life Insurance · Employee Discounts · Employee Assistance Program
· Disability Insurance · Paid Training · Flexible Spending Account
· Wellness Program · Tuition Reimbursement · Other benefits available
ABOUT US:
Joining CCHAA means contributing to our mission to provide affordable housing for low to mixed income residents of our community. As a valued employee, you will take an active role in our purpose to educate, provide resources and enhance the quality of life for our residents. You are applying to work in a great industry
JOB SUMMARY:
Administrative Specialist duties and responsibilities include providing administrative support to ensure efficient operations of the Training & Technology Department.
JOB DUTIES AND RESPONSIBILIITES:
- Receive, resolve, or assign support requests
- Promptly handle assigned issues and tasks through internal systems
- Carry out ad-hoc daily and weekly tasks as assigned in support of departmental operations and objectives
- Assist where necessary, with the onboarding of newly hired employees to ensure a successful onboarding experience
- Communicate with vendors to resolve hardware and software issues
- Perform routine asset audit of IT issued computers, tablets and phone devices
- Perform routine IT inventory audit, tracking and ordering where necessary
- Manage IT office supplies and order when necessary
- Maintain accurate and timely reports as directed by VP of Training & Technology
- Answer and direct phone calls and emails, answer questions, handle requests, and provide information.
- Handle multiple projects, some complex.
- Contribute to team effort by accomplishing related results as needed
- Handle sensitive information in a confidential manner
- Create, update, and receive purchase orders as needed, enter shipment information and documentation
- Process warranty issues and track information
- Provide other ad-hoc administrative tasks when needed
KNOWLEDGE, SKILLS AND ABILITIES:
- Project coordinating
- Excellent follow through
- Exceptional ability to manage time effectively, multitask, and prioritize tasks in evolving environment
- Attention to cleanliness, detail and problem-solving skills
- Excellent written and verbal communication skills
- Excellent customer service skills and ability to communicate courteously with staff, executives and vendors
- High degree of accuracy
- Strong organizational and planning skills
- Proficient in MS Office and MS Windows 10
- Ability to learn all other required software
MINIMUM REQUIREMENTS:
- Must have High School Diploma or GED
- Must hold a valid Texas Driver License and maintain a satisfactory driving record. May operate Authority vehicle while on Housing Authority business.
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