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Administrative Assistant to the Communications Director

3 months ago

Ozark, United States JAMES RIVER CHURCH Full time
Job DescriptionJob DescriptionDescription:

Job Summary

The Administrative Assistant will serve as a member of the Communication team and assist the Director of Communication with various duties including office communication and task management.


Essential Responsibilities & Duties

· Assist Director of Communication with Office Communications.

· Serve as an editor at the direction of the Director of Communication.

· All general office duties (correspondence, phone calling, computer tasks, scheduling appointments, mail, email, ordering of supplies, maintaining a filing system, etc.).

· Compose letters when requested and assure all correspondence is mailed in a timely manner.

· Assist the Director of Communication in the management of their calendar (including the scheduling of appointments, updating Outlook calendar, etc.)

· Assist the Director of Communication in the management of paper and electronic files (including email management, contact management, in office filing, and the filing of documents electronically).

· Assist in task management at the direction of the Director of Communication.

· Manage projects at the direction of the Director of Communication.

· Send video and design requests to the Creative Team as directed by the Director of Communication.

· Send Digital Marketing requests to the Digital Marketing Team as directed by the Director of Communication.

Requirements:

Job Requirements

· Two (2) years of general clerical experience; OR

· Any equivalent combination of training and experience.

· PC skills including spreadsheet, database query, and word processing.


Knowledge, Skills, & Abilities

· Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation.

· Ability to get along well with others and handle confidential matters.

· Ability to manage time and multiple priorities to meet deadlines.

· Ability to communicate effectively and professionally, orally and in writing.

· Must be punctual, pleasant, and tactful with professional appearance and conduct.

· Exhibit professionalism and always maintain confidentiality.

· Capacity to interact positively with and provide service to others at all levels within James River Church.

· Ability to establish and maintain effective working relationships with supervising personnel, co-workers, civic organizations, business professionals, and the public.

· Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.

· Ability to work in a fast-paced environment while meeting critical deadlines.

· Must have strong analytical skills.


Code of Conduct and Character

James River Church is Pastor-led, and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

1. Develop and maintain a close personal walk with the Lord including:

a. Daily devotional time with Lord.

b. Daily dependence on the empowerment of the Spirit.

2. Develop a strong marriage and family life. This includes:

a. Communicating and sharing with your spouse.

b. Spending time together on days off and when extra time is available.

3. Keep personal finances in order with no delinquencies.

4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.

5. Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation.

6. Always maintain a Christian outlook and attitude.

7. Maintain loyalty to the staff and church, actively promoting unity within the church.



HEART BEHIND ALL WE DO

  1. JOY

Smile at EVERYONE you encounter

  • “Rejoice in the Lord always. I will say it again: Rejoice” Phil 4:4 (NIV)
  • “In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV)
  1. ENTHUSIASM

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.

  • “Zeal for your house has consumed me…” Ps 69:9 (ESV)
  • “I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT)
  1. ENCOURAGEMENT

Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve

  • “So encourage each other and build each other up…” 1 Thess 5:11 (NLT)
  • “…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG)
  1. LOVE AND CARE –

Show compassion & represent the love of Jesus

  • “Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)
  • “Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT)
  1. SERVANT - MINDED

How can we help you with what you need? If needed, connect the individual to someone who can help.

  • “God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT)
  • “For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT)
  • “…Through love serve and seek the best for one another.” Ga 5:13 (AMP)