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Election Coordinator

3 months ago

Birmingham, United States City of Birmingham, Michigan Full time
Job DescriptionJob Description

Under the general direction of the City Clerk, the Election Coordinator (30hours/week) person performs a variety of responsible duties involving substantial public contact and requiring a specialized knowledge voter registration, local elections, records retention, and other Clerk's Office functions.

FUNCTIONS AND RESPONSIBILITIES:

This list is not to be treated as all inclusive.

  1. Election Administration
    • Draft, proof and publish election notices and election related communications
    • Maintains inventory of election related supplies, orders consumable supplies as necessary including proofing and ordering forms, envelopes, and ballots
    • Organize election inspector placement and schedule election inspector trainings
    • Processes voter registrations and absent voter ballot requests as well as creates and maintains related reports
    • Coordinates the programming and testing of voting equipment, the preparation of the Electronic Poll Books, and preparation and delivery of all election supplies
    • Responsible for all voter registration record keeping including daily processing of Qualified Voter File in-box and other election or voter related information or forms as received
    • Manages the planning, set-up, coordination, and delivery of precinct and election inspector supplies and materials
    • Prepares election and voter related reports as requested
  2. Office Clerical
    • Processes FOIA requests, coordinates compilation of requested information, and is responsible for completion of request within statutory deadlines
    • Manages animal licensing process and assists with processing of other city licenses and permits
    • Distributes incoming daily mail and prepares outgoing mail
    • Electronically scans, indexes and files City records utilizing LaserFiche software
    • Prepares and provides routine correspondence and documents office procedures
    • Assists with planning and execution of annual Celebrate Birmingham Parade
    • Answers citizen questions about municipal activities
  3. Additional related responsibilities as assigned

NECESSARY SKILLS:

  • Ability to prioritize multiple tasks and meet deadlines
  • Attention to detail and accuracy
  • Capability to learn quickly on the job
  • Time management
  • Independent thinking and judgement
  • Proficient computer skills
  • Organizing and analyzing data

EDUCATION AND EXPERIENCE REQUIREMENTS:

  • Associates degree preferred
  • At least 1 year of election experience - 1-3 years in a Clerk's Office setting preferred
  • Excellent written and oral communication skills and well developed PC skills are required
  • Knowledge of Federal, State, and local laws, rules, regulations, and procedures relating to the registration of voters and administration of elections in the State of Michigan;
  • Previous QVF experience preferred
  • Previous BS&A experience preferred
  • Notary preferred or able to obtain upon employment
  • A combination of relevant work and education experience will be considered

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS:

  • Must be able to work a varied schedule when required
  • Must be able to transport to offsite locations
  • Must be able to lift over 50lbs
  • Must be able to sit for long periods of time
  • Must be able to stand for long periods of time

TOTAL REWARDS:

  • Vacation, sick, personal, and holiday time
  • Medical and prescription insurance
  • 401(a) employer contribution


Job Posted by ApplicantPro