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Defense Health Agency

2 months ago

Brandon, United States GOLDEN WOLF LLC Full time
Job DescriptionJob DescriptionDescription:

GoldenWolf LLC is actively seeking a qualified DHA Healthcare SRM-PM Lead to manage facility projects and maintenance actions for assigned Military Treatment Facilities (MTF) via the operation and maintenance business processes for facility management operations. The selected candidate will perform work management support services to enable tracking of work performed within the facilities, both preventive maintenance (scheduled) and corrective maintenance (unscheduled repairs), and facility modernization and functional improvement projects. The position would report to the DHA FOB Chief, SRM Section.


This position is in San Antonio, TX. Work will be performed on site. This is not a remote role.

Roles and Responsibilities

  • Assists in developing and aligning strategic, business and execution plans and requirements analysis with the organizational operating business strategy to achieve maximum results based on the assessment of needs and existing policies, plans and guidance.
  • Participates in DHA planning and prioritization meetings to provide support in developing annual O&M facility project planning and execution strategy.
  • Primary advisor to the DHA FOB SRM program manager regarding funding requirements across the enterprise.
  • Develops recommended decision support packages to justify funding priorities.
  • Tracks SRM-PM travel schedule, pre-travel requests and approvals, and post-travel correspondence and close-out actions. Deconflict travel with other DHA sections as appropriate.
  • Travels as required in support of the DHA FOB SRM-PM program. Train new SRM-PMs on travel procedures and on-site expectations and customer engagement. Perform QA as required.
  • Manages the Director’s Critical Information Requirement (DCIR) tracker for the DHA FOB. Liaise with Markets as required.
  • Oversees the day-to-day operations of SRM-PM contract personnel. Manages task assignments, portfolio content distribution, and professional development activities.
COMMUNICATION: Performs upward, lateral and downward communication to all entities of the Military Health System enterprise. Maintain contact lists of necessary enterprise-wide stakeholders and engage regularly via phone, email and in-person. Author various products to include Notifications for Visit, Reports of Visit, executive summaries, Training products and Briefs. Contribute to DHA publication reviews. Establish interfaces with installation organizations, primarily the Department of Public Works, Base Civil Engineering and Contracting offices. Liaise with Markets as required.


TRAVEL: Performs site visits to MTFs as scheduled and as needed. Travel requirements are extensive. Personnel should expect to be TDY visiting installations they are responsible for up to 50% of the time. While onsite, verify all DHA assets to include Clinical, Readiness, Research, Veterinary, Fisher Houses, etc., and understand where and how each asset is categorized and funded. Conduct full facility assessments and become familiar with all building systems such as envelope, mechanical, plumbing, electrical, fire suppression, fire detection, etc. Prepare combined requirement list of projects for all

assigned facilities. Validate current and historical DMLSS Requirement packages. Review package scopes; evaluate need for projects; and review/update project justifications. Review/edit classification of requirement as Sustainment, Engineering, or Modernization Review and evaluate Urgent and Compelling requirements. Become familiar with any MTF “Master Plan” that drives facility requirements and ensure all requirements are listed and comply with DHA Guidance. Assist with developing and

coordinating facility assessments (space surveys, infrastructure condition assessments, Real Property validations, etc.) with other DHA Facilities Enterprise (FE) branches as needed. Participate in Scope walks and Bid walks as required.


FUNDS MANAGEMENT: Understands Sustainment, Restoration and Modernization fund types, Budget Activity Groups (BAG) and how DHA applies them to requirements. Work annual MTF maintenance execution budgets through FMIS. Develop initial Sustainment, Restoration and Modernization distribution requirements for each MTF. Advise MTFs on local MTF funding responsibilities (optional services, personal property, etc.) and assist them in the submission of projected annual budgets and resource validations. Oversee utility submissions. Execute Prior Year Funds Requests for O&M contracts. Know how to read and track Military Interdepartmental Purchase Requests (MIPR), Funds Authorization Documents (FAD) and contracting agency contract modifications. Works directly with the site on any Unfunded Funds Request (UFR) submissions.


PROJECT APPROVAL: Participates in DHA requirement validation boards as required. Facilitate the Urgent & Compelling (U/C) process to address emergent requirements and facilitate expedited project approval and funds to the sites as needed. Monitor the Enterprise Project List (EPL) by tracking validated requirements on the EPL, their funding year and providing support to the facility manager and project manager as needed.


DATABASE USAGE: SRM-PMs access a variety of databases as parametric end-users to execute their work in support of DHA policies and direction. Each platform has a unique role in supporting the Military Health System enterprise. The ability to navigate

and exploit the databases is crucial to SRM-PM success.


CONTRACT MANAGEMENT: Primary stakeholder in the Operations and Maintenance Program and assists with meeting contract compliance standards. Assists the DHA with pre-award scope and requirements review and takes contract ownership post-award.

Works directly with contracting agencies and facility managers to enforce maintenance contractor compliance, assists with conflict resolution, and day to day contract activities as required. Validate contracting agency funds requests for new awards and Period of Performance (PoP) loads. Monitors the distribution of funding throughout the PoP, ensuring funds are provided to the sites for contract awards.


ORGANIZATIONAL COLLABORATION: Tracks all project efforts at each MTF and deconflict requirements that overlap across classification into integrated projects. Monitor all projects approved for design/construction and work directly as needed with

the assigned Project Manager and/or Engineer. Gather additional information as required from the site to ensure they will be “Ready-to-Advertise” prior to the established cut-off date by the contracting authority. In concurrence with the DHA Project Management Team, monitor the status of funded projects to ensure they are on time and within budget. Ensure early notification by MTFs for projects that require modification. Secure project coordination sheets or similar documents as needed. Track DD Form 1391 for efforts needing Congressional approval. In addition to deconflicting organizational equity in site-level projects, SRM-PMs will work with the various entities within DHA for overarching mission success.


DIRECTOR’S CRITICAL INFORMATION REQUIREMENTS (DCIR): SRM-PMs are the DHA-FE point persons for the DCIR lifecycle. The SRM-PM works with the facility manager to provide a detailed response and create urgent or routine requirements if/as necessary to address the issue(s).


ACCREDITATION SUPPORT: Reviews and provides recommendations to improve programs which support The Joint Commission (TJC) and /or The Accreditation Association for Ambulatory Health Care (AAAHC) accreditation. Track mock and actual survey dates. Facilitate Life Safety Drawing review and coordination between MTF and Fire Protection Engineers as requested. Confirm with MTF they use their equipment O&M Manuals and DHA Real Property System Standards (RPSS) in their preventive maintenance program. Work with the MTF to ensure they have a compliant Preventive Maintenance program and Quality Assurance Program in place.


SITE LEVEL SUPPORT: SRM-PMs are tasked with being the MTF advocate within DHA-FE.

In addition to the items listed above they will also:

  • Assist sin the development of standardized methodology for the MTFs to enter facility projects into the Project Module of DMLSS-FM. Provide DMLSS-FM guidance to MTF staff based on a working knowledge on how the DMLSS-FM system supports facility management operations and building systems.
  • Ensures the preventive maintenance program meets standards and effectively sustains building operational standards by assisting in the development of a viable facility preventive maintenance program that includes the development of standards, method of reporting and viable performance indicators.
  • Reports and supports Emergencies and Urgent and Compelling requirements in accordance with established DHA policies and procedures.
  • Tracks the DMLSS database asset list on the medical and non-medical buildings supporting MTFs.
  • Understands the difference between Real Property, Real Property Installed Equipment and Personal Property. Validate property types using the Mil-STD-1691 publication.


Requirements:

Required Qualifications

  • Bachelor’s Degree from an accredited institution but can be waived if equivalent experience level is acceptable to the government.
  • Minimum of Five (5) years’ experience managing medical facilities operations and maintenance strategies, or government approved resume or equivalent, with a minimum of 36 months experience occurring in the past five (5) years.
  • Minimum of Five (5) years technical experience with building systems (i.e., mechanical systems, electrical systems, etc.) or equivalent, with a minimum of 36 months experience occurring in the past five (5) years.
  • Minimum of Five (5) years developing multidisciplinary real property improvement projects or government approved resume or equivalent, with a minimum of 36 months experience occurring in the past five (5) years.
  • Possess an active favorable NACI.
Preferred Skills
  • Multifaceted Excellent client-facing and internal communication skills.
  • Excellent written and verbal communication skills.
  • Solid organizational skills including attention to detail and multitasking.
  • Strong working knowledge of Microsoft Office or other project management solutions to manage projects.
  • Healthcare Facilities Management experience
  • Working knowledge of the National Fire Protection (NFPA) codes and standards applicable to healthcare; knowledge and familiarity with current Occupational Safety and Health Administration (OSHA) requirements for medical facilities; Joint Commission Accreditation standards associated with Life Safety and Environment of Care standards; knowledge of facility condition inspections, real property inventory procedures, corrective action planning, and high-level root cause failure analysis.

Salary: Compensation based on skill and experience.


Benefits: (offered for full-time employees)

  • Paid Federal Observed Holidays
  • Medical, Dental, Vision Benefits/employee-paid supplemental benefits are offered
  • 401K Retirement Savings/employer matching up to 5%
  • Paid Time Off


We invite you to learn more about GoldenWolf and its initiatives by visiting our website at www.goldenwolf.com. Please feel free to explore other career opportunities while browsing the GoldenWolf page.


We are an Equal Employment Opportunity (“EEO”) Employer.

It has been and will continue to be a fundamental policy of GoldenWolf not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.