Procurement and Inventory Analyst

2 weeks ago

Dana Point, United States Elevate Specialist, LLC Full time
Job DescriptionJob Description

Dental Implants GPS offers a dynamic and supportive work environment, where your contributions will directly impact patient satisfaction and access to quality dental implant care. We provide competitive compensation, opportunities for professional development, and the chance to be part of a team that's making a difference in the dental industry.

Job Title: Procurement and Inventory Analyst
Department: Finance and Accounting
Reports To: Purchasing Manager
FLSA Status: Exempt

Position Summary: The Procurement and Inventory Analyst contributes to the business success of Dental Implants GPS through providing outstanding customer service and communication while ensuring the practices have the correct materials they need to function at the highest level. This role is responsible for keeping track of all inventory, ingoing and outgoing, within the company while staying on budget and placing orders.

The main duties will include ensuring inventory count is up-to-date, ensuring that quantities of products, materials, supplies, and equipment are maintained at all times. This role will be responsible for planning, purchasing, tracking, and maintaining inventory levels. Ensure systems and programs are sufficient to meet the company’s inventory management needs for all products. Develop strategies and tactics for improving operation efficiencies, improving service levels, and setting and maintaining inventory levels as well as operation costs.

This position will require travel to maintain the inventory levels at all of our office locations to include; Huntington Beach, Dana Point, Reseda, Riverside & West Covina.

Essential Functions and Duties:

  • Will report to the purchasing manager and partners with the lead dental assistant in each office
  • Compile order requests for clinic and dental supplies
  • Learn Sowingo or other inventory management software that we use, including all the fine points as adapted
  • Learn Airbase for appropriate invoice uploading and coding as needed
  • Places orders, generally once per week for each office
  • Tracks orders, alerts offices to eta, backorders, shortages
  • Finds alternative sources for backordered items as needed
  • Notifies purchasing manager of new vendors to set up accounts while striving to use vendors already set up
  • Finds resources for new items
  • Assists in training office staff in the use of Inventory management software
  • Assists in inventory counts
  • Trains center staff in reading packing slips
  • Liaison for departments with questions about supply product changes and resolve inventory issues
  • Perform clerical duties as required
  • Search and source potential suppliers and vendors
  • Track, measure, and analyze company expenditures
  • Make purchases based on prices, ongoing specials and promotions but staying within the budget for each individual office
  • Travel as needed to each location and check the inventory to record any excess of accumulating supplies and keep a log to make sure we order efficiently
  • Reviews current pricing versus pricing that is maintained in the inventory system

Requirements:

  • Excellent interpersonal, communication and organizational skills
  • Proficient computer skills including web-based order management systems
  • Dental experience or knowledge of dental terminology highly preferred
  • Ability to calculate figures and amounts such as proportions and percentages
  • Previous inventory coordination or purchasing experience required
  • Must be detail oriented
  • Must use correct grammar and have professional writing skills
  • Must have problem-solving skills

Other Duties:

Please note this job description is not intended to cover a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Individuals may perform other duties as assigned including working in other areas to cover absences or to equalize peak work periods or otherwise balance the workloa

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