Capital Projects Manager

3 months ago

Cambridge, United States Proprietors of the Cemetery of Mount Auburn Full time
Job DescriptionJob DescriptionORGANIZATION:

Mount Auburn Cemetery comprises 175 acres and is situated in Watertown and Cambridge near Boston, Massachusetts. Founded in 1831, and visited by over 200,000 people each year, Mount Auburn is a National Historic Landmark, recognized as the first “rural cemetery” and the inspiration for the American Parks Movement during the 19th century. As an active cemetery, Mount Auburn inspires all who visit, comforts the bereaved, and commemorates the dead in a landscape of exceptional beauty. As an accredited arboretum, Mount Auburn features 5,000 trees and more than 20,000 plants overall.

POSITION SUMMARY:

The Capital Projects Manager, in partnership with the Vice President of Preservation & Facilities, is responsible for successful planning and delivery of facilities and infrastructure construction projects varying in scope from minor contracted repairs to major renovation or new construction. This dynamic role requires close cooperation with stakeholders across all departments of the organization to ensure capital projects satisfy organizational needs and requirements, are completed to the highest standard, and are implemented sensitively in the historic cemetery landscape and gardens. The Capital Projects Manager (CPM) will develop and maintain project budgets and schedules and coordinate the work of designers and contractors through planning, design, construction and close out of all projects. The role requires strong organizational and communication skills to manage multiple projects of varying scope simultaneously with a high level of “hands on” involvement.

DUTIES AND RESPONSIBILITIES:
 
  • Participates in long term capital projects planning and works with Cemetery staff, outside planners and consultants to support the evaluation and prioritization of capital needs.
  • Works with internal stakeholders, external consultants and design team to prepare project goals and scopes of work. Prepares project budgets to incorporate into multi-year and fiscal year budget planning processes.    
  • Manages design phase activities and communications between design team and Cemetery stakeholders to ensure the design achieves project goals and meets high standards. Ensures all discussions, meetings and decisions are properly documented through meeting minutes.
  • Assists with consultant and contractor negotiations, monitors contracts, and reviews and approves invoices and pay applications.
  • Coordinates all capital construction to minimize disruption to daily Cemetery activities, including funerals, chapel services, public programs and donor events.
  • Works with all Cemetery department directors and personnel supervisors to coordinate construction or project related activity that will be performed by Cemetery staff, including irrigation, horticulture, minor facilities work, and monument related work. 
  • Ensures staff and visitors are informed of construction activities and disruptions of daily activities through placement of appropriate signage, internal communications, and external communication coordinated with the public facing departments.
  • Monitors construction activity and coordinates with design team, testing companies, and commissioning agents for adherence to project documents, drawings, and specifications. Ensures all projects are properly permitted and inspected by regulatory officials.
  • Regularly monitors job sites to ensure adherence to all requirements related to protecting the horticulture and historic resources and respecting the sacred nature of the Cemetery grounds.
  • Ensures compliance with the highest safety standards, prioritizing the health and safety of all visitors to the Cemetery, Cemetery staff and all contractors and subcontractors involved with the project.
  • Prepares regular progress reports including assessment of project milestones, schedule updates, project budget reporting during all phases of design and construction.
  • Oversees project closeout and manages project turnover to operations teams. Manages system trainings for operations and maintenance staff and provides support during turnover process.
  • Maintains physical and digital archives of projects to ensure project documents are readily accessible for ongoing inspection and maintenance.
QUALIFICATIONS:
 
  • A minimum of seven (7) years of experience overseeing construction projects of varying scope and complexity, including the demonstrated ability to coordinate the planning, design and implementation of large and small capital repair and improvement projects.
  • Experience creating, monitoring and maintaining project budgets and schedules from planning through construction.
  • Excellent organizational skills and the ability to manage multiple projects in various stages of design or construction simultaneously.
  • Excellent written and verbal communication skills and the ability to establish effective and collaborative working relationships with fellow staff, consultants, contractors, outside officials, and the public.
  • Strong technology skills including proficiency in Microsoft Office suite and scheduling software. Experience with AutoCAD preferred.
  • Knowledge of Massachusetts Building Codes, ADA requirements, OSHA regulations and related regulatory requirements.  Knowledge of Cambridge and Watertown building codes a plus.
  • Ability to engage on site with all areas of the Cemetery grounds and buildings and within a construction jobsite in any weather conditions.
  • Must have a valid driver’s license.

Mount Auburn Cemetery is an equal-opportunity employer.  It does not discriminate in employment opportunities on the basis of race, color, ancestry, religion, gender, national origin, age, pregnancy, citizenship status, physical or mental ability, military status, sexual orientation, or any other characteristic protected by law.

 

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