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Hopkinsville, United States PACS Pennyrile Allied Community Services Full time
Job DescriptionJob DescriptionThe mission of PACS is “Empowering low-income individuals to become self-reliant through community service, assistance, education, and partnerships.”

Executive Support
  • Provide calendar management for CEO/Executive Director. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. 
  • Work closely with the CEO/COO/CFO/HR Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Attend meetings with CEO, PACS Board and staff where necessary including taking minutes

Board Support
  • Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters
  • Coordinate and provide oversight for ordering and purchasing meals and refreshments for Board meetings and other staff meetings as warranted
  • Handle complex and confidential information between the CEO/Executive Director and board members.
Administrative/Office Support
  • Provide oversight for event planning including scheduling meetings, sending emails, ordering/maintaining supply inventory, mail distribution
  • Ensure the office website and social media platforms are maintained and up to date.
  • Help organize and assist in fundraising activities as and when required
  • Provide leadership and oversight for the Excellence Committee including planning, budgeting, documenting client success stories and employee appreciation efforts. 
  • Assist staff with service user feedback surveys
  • Provide back-up support for the Human Resources Director as necessary which may include recruitment, New Employee Training, EEO Policy Co-Manager, and other tasks as needed, and the Agency drug policies.
  • Provide programs compliance with periodic auditing as directed by the CEO. 
  • To carry out such other reasonable duties as may be required

Skills and Qualifications
  • Executive support experience, including supporting C-level executives and Nonprofit board experience is highly preferred
    • Proficiency with Microsoft Office suite of products
    • Exceptional organizational skills and impeccable attention to detail
    • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners
    • Ability to complete a high volume of tasks and projects with little or no guidance
    • Able to maintain a high level of integrity and discretion in handling confidential information
    • Excellent judgment is essential 
  • Strong communication skills both verbal and written
  • Ability to multi-task and be flexible

Requirements
  • High School Diploma Required with associate’s degree preferred
  • Experience in an administrative support role 
  • Must have a satisfactory background check and pre-employment drug-screen


This employer provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, this employer complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 

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