Dispatch Clerk

2 weeks ago

Lafayette, United States Venture Full time
Job DescriptionJob DescriptionDescription:

LOGISTICS FOR THE INDUSTRIOUS.At Venture, we help our clients deliver their products, their promises, and their potential every day. If you believe in delivering great customer service, value partnership, and are always looking for a challenge, we’d like to meet you.
Monday through Friday 10:00AM to 7:00PM

POSITION SUMMARY


The Dispatch Clerk is responsible for providing customer service by building and maintaining relationships with customers and responding to their needs and expectations.


ESSENTIAL JOB FUNCTIONS FOR THIS POSITION

  • Foster and build relationships and opportunities for stability and long-term growth with customers by gaining an understanding of their expectations and specific preferences
  • Plan ahead by working with the planning group continuously throughout the day, booking as much freight as possible in advance
  • Proactively identify potential service failures and work with planning and dispatch to remedy issues
  • Communicate with customers regarding status updates as required by customers and provide solutions to problems that arise.
  • Enter data into the TMW system accurately and completely
  • Understand and actively work with customer-issued scorecards to improve customer service and meet customer expectations
  • Ensure timely communication via phones, email, and satellite communication
  • Elevate any Driver associate needs, questions, or inquiries to the Operations Manager in a timely manner
  • Communicate proactively to the customer in cases of non-compliance to window times and delivery
  • Maintain regular and reliable attendance
  • Additional duties as assigned by Leadership and Customer

OTHER SIGNIFICANT JOB FUNCTIONS INCLUDE

  • Monitor customer trailer pools and work with operations to adjust as needed
  • Ensure that there are enough trailers in the pool to accommodate present and near future bookings
  • Understand and monitor customer lane and volume commitments to book accordingly
  • Obtain and set pickup and delivery appointments when applicable
  • Communicate any Customer changes or needs to the entire Operations and Sales teams; serve as the conduit internally for our Customers
  • Comply with company policies and procedures and all applicable laws and regulations
Requirements:

REQUIRED EDUCATION / EXPERIENCE

  • High School Diploma
  • 3 years of experience in Transportation, Operation or Logistics industries

PREFERRED EDUCATION / EXPERIENCE

  • Associates or bachelor’s degree in Operations, Logistics, or Transportation related fields

REQUIRED SKILLS (TECHNICAL, CLERICAL, LANGUAGE, ETC.)

  • Ability to work and communicate effectively with others promoting to promote a team environment that supports your coworkers.
  • Listen to problems first in order to gain a clear understanding and provide solutions to Customers.
  • Thrive in a fast paced, high volume work environment.
  • Possess the ability to accept constructive criticism from both external and internal sources. Learn from mistakes to improve your professional skills.
  • Possess basic computer skills.
  • Ability to communicate with many levels of personnel (internal and external) and strive for process improvement
  • Ability to resolve conflict and problems diplomatically and handle criticism positively without emotion

PREFERRED SKILLS (TECHNICAL, CLERICAL, LANGUAGE, ETC.)

  • Proficiency in Microsoft Office products
  • Knowledgeable of TMW Office Suite product

PHYSICAL DEMANDS

  • Sit at a desk and operate a computer and telephone for most of your shift.
  • Walk the operations floor as needed to communicate with others

WORK ENVIRONMENT

  • Fast paced and high volume

OTHER INFORMATION

  • The essential job functions and major job functions are not intended to be an all-inclusive list of the job functions that an individual will be required or expected to perform.
  • Position Descriptions may be changed or revised by the Company from time to time at its sole discretion.

BENEFITS

  • Competitive Pay
  • Opportunity for career advancement
  • Generous Vacation / Paid Time Off
  • Paid Holidays
  • 401K with company match from day 1
  • Medical, Dental, Vision
  • Basic and Supplemental Life Insurance

This Position Description is not intended to guarantee, and does not guarantee, ongoing employment or employment for a definite term, either in this position or with the Company. Absent an enforceable written contract to the contrary, and to the fullest extent allowed by federal, state and local law, an employee’s employment relationship with the Company is at-will.


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