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Office Manager

3 months ago

Cleveland, United States The Mannik & Smith Group Full time
Job DescriptionJob DescriptionDescriptionThis position provides the opportunity to be part of a multi-discipline and highly interactive team of engineers, surveyors, landscape architects, planners, architects, technicians, administrative personnel, as well as our clients, to provide dynamic design solutions on many types of projects.
Key ResponsibilitiesProject Management Assistant Responsibilities: 1.       Project setup and support of project management activities in Deltek Vision2.       Review contract documents and support compliance with Client requirements3.       Assist with project planning, scheduling, tracking and execution4.       Assist with sub-consultant/subcontractor management5.       Assist with development of project staffing plans and staff coordination6.       Assist with staff timecard and expenses entry and tracking7.       Support project managers and principals with project invoicing Administrative Assistant Responsibilities: Our Administrative Assistant is our company’s first point of contact and must be friendly, polite and approachable.  Duties include:1.       Receptionist – greets guests/clients/staff, answers phones, coordinates incoming and outgoing mail and packages2.       Performs research for project work, which includes typing, proofreading, formatting, collating, printing, etc.3.       Prepares expense reports, assists with PM Accounting updates, and maintains travel schedules and details4.       Performs New Hire preparations, orientation schedule and general training5.       Assists our Marketing Team with scheduling events, supplies, etc. as requested6.       Monitors and logs company vehicle usage, maintains vehicle status and basic maintenance for all North Canton vehicles7.       Coordinates office events such as the Holiday party, Community Outreach programs, potlucks, lunches, picnics, client outings, etc.
Skills, Knowledge and ExpertiseCandidate should have prior project management assistant and administrative assistant experience.  Must be proficient in Word, Excel, and PowerPoint, and must have above average writing skills.  Excellent interpersonal and communication skills are mandatory, and must be a self-starter, driven and motivated.  Being a “Team Player” and a “People Person” are key
Benefits
  • 401(k) w/ company match
  • Health insurance w/ HSA option, Vision, Dental, Life
  • Flexible schedule
  • Paid time off
  • Referral program
  • Tuition reimbursement
  • Catalytic Coaching - Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities. MSG is all about bringing out the best in people at work
It is the policy of our company to follow equal employment opportunity procedures in compliance with federal, state and local criteria. We will provide all applicants for employment, and all employees, with equal opportunity without regard to race, color, religion, national origin, age, sex, height, weight, marital status, arrest record, disability, pregnancy, sexual orientation, gender identity or expression, genetic information, military or veteran status, and/or any other protected classes covered by any local, state and federal laws.